Office Assistant – Quincy, IL

Klingner & Associates, P.C. is seeking an Office Assistant to join a dynamic team in Quincy, IL where your abilities and dedication are valued.

Responsibilities

• Welcome all visitors at the front desk of the Corporate / Quincy Regional Office in a friendly and helpful manner
• Answer and direct incoming calls firmwide alongside Klingner’s other administrative assistants
• Provide support to Senior Leadership Executives by managing calendars, scheduling appointments, arranging travel as needed, and various other tasks
• Plan, organize, and execute various corporate outings and events
• Prepare memos, letters, reports, presentations, and other correspondence as needed
• Assist professional staff and project administrative staff with various project related activities
• Assist Fleet Manager, HR Manager, Talent Acquisition Committee, Marketing Department, and Accounting Department as needed
• Assist with scanning, printing, and copying jobs as needed
• Organize and maintain digital and physical filing systems
• Prepare and archive project related files
• Provide backup assistance to office receptionist
• Perform other duties as needed

Requirements

• High School diploma or equivalent required; 2+ years of college is preferred
• 5+ years of experience in a secretarial, administrative assistant, or project coordinator position is preferred
• Proficient in all Microsoft Office applications, particularly Microsoft Excel and Word
• Experience working with voice over IP phone systems software is a plus, but not required
• Excellent verbal and written communication skills (including grammar, punctuation, proofreading, spelling, interpersonal, and telephone)
• Strong organizational skills, efficient time management, and ability to understand task directions
• Ability to work and meet deadlines in a fast-paced environment with competing priorities
• Professional disposition and business casual appearance
• Knowledge of the A/E industry is a plus

Benefits

• Mentor / Mentee opportunities
• Professional development assistance
• Health insurance (three coverage options available)
• Vision and dental insurance
• VPTO, sick leave, and 7.5 paid holidays
• 401(k) retirement savings plan with employer match
• Health savings and Flexible Spending
• Partial Paid Maternity Leave
• Yearly Wellness reimbursement
• Bonus opportunities
• Referral program
• Tuition reimbursement

Pay

Salary range: $19–$23 per hour, based on candidate qualifications.

Schedule

Full-time, 8:00 AM – 5:00 PM.