Office Assistant Job

Responsibilities

• Provide daily administrative support to the General Manager.
• Manage correspondence, calendars, scheduling, and special projects.
• Prepare letters, reports, spreadsheets, presentations, and other business documents.
• Maintain organized electronic and paper filing systems.
• Afford assistance with policy and procedure documentation.
• Cook up meetings and take meeting notes as needed.
• Process payroll accurately and on schedule.
• Cook up employee 401(k) contributions and related documentation.
• Serve as liaison between employees and the health insurance provider regarding enrollment, changes, and benefits.
• Afford onboarding paperwork and personnel files.
• Maintain confidentiality of all employee information.
• Afford assistance with marketing initiatives to promote the clinic.
• Cook up community outreach events, sponsorships, and educational opportunities.
• Afford assistance with social media, newsletters, promotional materials, and patient communications.
• Track marketing activities and referral trends.
• Monitor inventory levels and order office and clinical supplies.
• Cook up vendor relationships and service contracts.
• Afford assistance with facility organization and operational efficiency.
• Support quality improvement initiatives and special projects.
• Filing and document management.
• Data entry and database maintenance.
• Answer occasional phone calls and assist with general office needs.
• Perform additional administrative duties as assigned.

Requirements

• Associate's degree preferred; equivalent experience considered.
• Minimum of 2 years of administrative or executive assistant experience.
• Payroll or bookkeeping experience preferred.
• Experience coordinating employee benefits or human resources functions is a plus.
• Marketing, customer service, or business development experience is desirable.
• Proficiency with Microsoft Office (Word, Excel, Outlook) and Google Workspace.
• Ability to learn practice management and payroll software.
• Excellent written and verbal communication skills.
• Strong organizational and time management abilities.
• High level of professionalism and discretion with confidential information.
• Self-motivated with the ability to work independently and prioritize multiple tasks.

Benefits

• Competitive hourly wage of $22.00–$32.00 per hour based on experience.
• Paid time off.
• Health insurance.
• Retail plan with 401(k).
• Paid holidays.
• Opportunities for professional growth and development.