Office Assistant- Arts and Humanities

About the role

The Arts and Humanities Pathway of Tidewater Community College is seeking a part-time Administrative Assistant to provide administrative support housed in the Visual Arts and Design Center on the Norfolk campus.

Responsibilities

• Provide support to both sides of the Pathway, based in Virginia Beach and Norfolk, while working from the Norfolk campus.
• Affiliate with administrative assistants and academic deans with entering schedules, procurement, and textbook orders.
• Maintain accurate/detailed files as related to purchasing, expenditures, inventories, and student data.
• Order, stock, and inventory supplies from the college warehouse.
• Prepare meeting minutes and outgoing correspondence.
• Schedule appointments and meetings.
• Work with other departments throughout the college.
• Utilize excellent customer service skills while interacting with a variety of constituencies such as students, faculty, staff, and administration.
• Other duties as assigned.

Qualifications

• Demonstrated ability to organize and coordinate work within schedule constraints and handle emergent requirements in a timely manner.
• Moderate to excellent ability to use the applications in the Microsoft Office Suite to include Word, Outlook, Adobe PDF, and Excel.
• Demonstrated ability to effectively communicate orally and in writing.
• Demonstrated ability to create and keep databases for use in tracking information such as confidential student data, fiscal expenditures, and inventories.