Office Assistant 2 (Calc) (NY HELPS) - 11403

About the role

The Office Assistant 2 Calculations will perform a full range of purchasing activities for the Wadsworth Center’s Purchase Unit. The Purchase Unit’s mission is to facilitate purchasing in compliance with Department of Health rules and regulations as well as NY State Finance Law. The incumbent will hold a state credit card and be responsible for all activities related to processing credit card orders.

Responsibilities

• Review purchase requests for completeness and compliance with NYS Finance Laws and DOH rules and regulations.
• Work directly with end users to resolve incomplete information and/or obtain required supporting documentation.
• Perform monthly credit card reconciliations.
• Obtain required documentation from vendors.
• Inform stakeholders of purchasing policies and procedures.

Requirements

Minimum Qualifications

• Reassignment: Current NYS Department of Health employee with permanent or contingent permanent, competitive status as an Office Assistant 2 (Calculations), Grade 9.
• Permanent Transfer: Current NYS employee with one year or more of permanent or contingent permanent, competitive service in a position allocated to a Grade 7 or above and eligible for transfer under Section 70.1 of the Civil Service Law to the Office Assistant 2 (Calculations), G-9.
• Provisional Promotion: Current NYS Department of Health employee with one year or more of permanent or contingent-permanent, competitive status or 55-b/55-c service in an office assistant, clerical or keyboarding title allocated to Grade 6 or higher. Qualifying titles are available at: https://www.cs.ny.gov/examannouncements/announcements/38687titles.cfm.
• NY HELPS Non-competitive: One year of experience where most work time is spent performing mathematical operations, and/or clerical activities related to mathematical operations.

Preferred Qualifications

• Knowledgeable of Department of Health purchasing policies and New York State Finance Law.
• Proficient in Microsoft Excel, Adobe Acrobat, and SFS software.
• Experience managing and utilizing a Procurement Card (P-Card).
• Effective communication skills, organizational skills, and time-management.
• Familiarity with performing clerical duties including recording and documenting transactions.

Additional Information

Dependent upon the initial assignment or subsequent reassignment of this position, satisfactory background checks may be required. Additionally, exposure to potentially hazardous substances may be involved; the selected candidate may be required to wear personal protective clothing and equipment and may undergo pre-employment and/or periodic health evaluations and receive specific immunizations.

This is a permanent, competitive, full-time position. Transfer candidates may be asked for their last four digits of their SSN to verify eligibility. In the absence of an eligible list with three or more candidates willing to accept a position, a temporary provisional appointment may be considered. For provisional appointment, candidates must meet the Provisional appointment minimum qualifications. Provisional candidates must apply and take the next Civil Service examination offered for this title and must be reachable on the resulting eligible list to maintain employment.

If three or fewer New York State Department of Health promotional candidates respond to this notice, the agency may, at its discretion, nominate a qualified employee for non-competitive promotion (NCP) under the provisions of Section 52.7 of the Civil Service Law. Employees must have one year or more of permanent or contingent-permanent, competitive service in qualifying titles as described on the last Civil Service promotion examination held for this title. If certified by Civil Service, mandatory reemployment list candidates must be considered first for appointment to this title.

Benefits

The benefits package is worth 65% of salary and includes:

• Holiday & Paid Time Off
• Public Service Loan Forgiveness (PSLF)
• Pension from New York State Employees’ Retirement System
• Shift & Geographic pay differentials
• Affordable Health Care options
• Family dental and vision benefits at no additional cost
• NYS Deferred Compensation plan
• Access to NY 529 and NY ABLE College Savings Programs, and U.S. Savings Bonds