Office Assistant 2 (NY HELPS) - 3473

Description Duties

The Office Assistant 2 will perform a variety of administrative and support duties to support efficient office operations. The duties include:

• managing schedules and calendars for program leadership
• manage appointments
• assist with travel arrangements
• prepare and mail correspondence
• answer and direct phone calls and emails
• scan, file and organize documents
• manage office equipment including service calls
• create and maintain presentations
• conduct research and compile data
• proof read and edit documents
• Provide administrative support to staff and perform clerical tasks as assigned.

Qualifications

Minimum Qualifications
Permanent Transfer: Current NYS employee with one year or more of permanent or contingent-permanent, competitive service as an Office Assistant 2 G-9, OR one year or more of permanent or contingent- permanent, competitive service in a position allocated to a salary Grade 7 or above and eligible for transfer under Section 70.1 of the Civil Service Law.
Provisional Promotion: Current NYS Department of Health employee with one year or more permanent or contingent-permanent, competitive status or 55-b/55-c service in an office assistant, clerical or keyboarding title allocated to Grade 6 or higher.
Qualifying titles are available at: https://www.cs.ny.gov/examannouncements/announcements/38687titles.cfm.
Public Candidates (NY HELPS): One year of clerical experience.

Preferred Qualifications: Proficiency in verbal and written communication skills, organizational skills, ability to work independently and in teams to carry out tasks to completion, use of MS Office Suite, and critical thinking skills.

Additional Comments

Permanent, Competitive, full-time.
Transfer candidates may be asked for SSN to verify title history and eligibility.
If three or fewer New York State Department of Health promotional candidates respond to this notice, the agency may, at its discretion, nominate a qualified employee for non-competitive promotion under the provisions of Section 52.7 of the Civil Service Law.
Employees must have one year or more of permanent or contingent-permanent, competitive service in qualifying titles as described on the last Civil Service promotion examination held for this title, #38-687.
If certified by Civil Service, mandatory reemployment list candidates must be considered first for appointment to this title.
This position is part of the NYS HELPS program.
No examination is required.
We offer a work-life balance and a generous benefits package, worth 65% of salary, including:
Holiday & Paid Time Off
Public Service Loan Forgiveness (PSLF)
Pension from New York State Employees’ Retirement System
Shift & Geographic pay differentials
Affordable Health Care options
Family dental and vision benefits at no additional cost
NYS Deferred Compensation plan
Access to NY 529 and NY ABLE College Savings Programs, and U.S. Savings Bonds
And many more...

The NYS Department of Health is committed to making New York a safer, healthier, and more equitable place to live. Understanding health equity, social determinants of health and health disparities is critical to accomplish our goal of eliminating health disparities. For more information on the NYS Department of Health’s Mission, Vision, Values and Strategic Plan, please visit: https://health.ny.gov/commissioner/index.htm

NYS Department of Health does not participate in E-Verify and does not sponsor visa applications.