Office Assistant 2 (NY HELPS) - 11091

Description Duties

The Office Assistant 2 will be responsible for a full range of purchasing activities for the Wadsworth Center’s Purchase Unit. The Purchase Unit’s mission is to facilitate purchasing in compliance with Department of Health rules and regulations as well as NY State Finance Law. The incumbent will hold a state credit card and be responsible for all activities related to processing credit card orders.

• Review purchase request for completeness and compliance of NYS Finance Laws and DOH rules and regulations;
• Work directly with end users to resolve incomplete information and/or obtain required supporting documentation;
• Monthly credit card reconciliations;
• Obtain required documentation from vendors;
• Inform stakeholders of purchasing policies and procedures.

Qualifications

Minimum Qualifications
Permanent Transfer: Current NYS employee with one year or more of permanent or contingent-permanent, competitive service as an Office Assistant 2 G-9, OR current New York State employee with one year or more of permanent or contingent-permanent, competitive service in a position allocated to a salary Grade 7 or above and eligible for transfer under Section 70.1 of the Civil Service Law to Office Assistant 2, G-9.
Provisional Promotion: Current NYS Department of Health employee with one year or more permanent or contingent-permanent, competitive status or 55-b/55-c service in an office assistant, clerical or keyboarding title allocated to Grade 6 or higher. Qualifying titles are available at: https://www.cs.ny.gov/examannouncements/announcements/38687titles.cfm.
NY HELPS Non-competitive: One year of clerical experience.

Preferred Qualifications:
Knowledgeable of Department of Health purchasing policies and New York State Finance Law;
Proficient in Microsoft Excel, Adobe Acrobat, and SFS software;
Experience managing and utilizing a Procurement Card (P-Card);
Effective communication skills, organizational skills, and effective time-management;
Familiarity with performing clerical duties including recording and documenting transactions.

Additional Comments

Dependent upon the initial assignment or subsequent reassignment of this position, satisfactory background checks may be required. Additionally, exposure to potentially hazardous substances may be involved with this position; the selected candidate may be required to wear personal protective clothing and equipment and may undergo pre-employment and/or periodic health evaluations and receive specific immunizations.

Pay

Permanent, Competitive, full-time.

Schedule

Not specified.

Benefits

Includes: Holiday & Paid Time Off, Public Service Loan Forgiveness (PSLF), Pension from New York State Employees’ Retirement System, Shift & Geographic pay differentials, Affordable Health Care options, Family dental and vision benefits at no additional cost, NYS Deferred Compensation plan, Access to NY 529 and NY ABLE College Savings Programs, and U.S. Savings Bonds.