Office Assistant 2 (NY HELPS) - 61466

Description

The following duties will be expected, but could change based on specific needs that are encountered:

• Gather, compile, and prepare compliance data from manual or automated files and other sources for various reports, publications, records, or other external or internal communications.
• Answer questions and provide information to various parties regarding Food and Nutrition Services.
• Perform processing activities, including checking forms for completeness and accuracy and creating/printing forms used by food service staff.
• Prepare reports or assist in the preparation of reports following established guidelines.
• Prepare nourishments, pantry and supplies inventory and maintain stock sheets.
• Maintain daily temperature sheets for dish machines and CPK cooler, daily sanitize machine logs, food temp logs.
• Cook up arrangements for meetings, courses, and other gatherings. Arrange rooms, take attendance, and ensure that appropriate materials and equipment are available.
• Participate in the Dietary Council’s meetings and is responsible for maintaining official records of those meetings, including writing and filing the meeting minutes.
• Manage the Food Service Departments files, maintain resident diet roster for food service staff and manage resident menus and create cafeteria menus for employees.
• Assign work to staff and assure necessary coverage for assignments. Provide subordinates with specific instructions concerning the preparation of documents, processing of materials, and maintenance of records.
• Provide training in the use of work equipment, and office and agency procedures.
• Evaluate the performance of staff and prepare performance evaluations.
• Oversee employee schedules and track overtime and scheduled/unscheduled absences; assist with employee timesheets; schedule subordinate work hours and time off.
• Track birthday list (monthly) for nourishments.
• Orient all new hires during orientation.

  Qualifications

  Minimum Qualifications:

  • Reassignment and Transfer Candidates: Current New York State Department of Health employee with permanent or contingent permanent service as an Office Assistant 2, Grade 9; OR current New York State employee with one year or more of permanent or contingent permanent, competitive service in a title eligible to 70.1 transfer to Office Assistant 2, Grade 9.
  • Promotional Provisional Appointment: In the absence of an eligible list with three or more candidates willing to accept a position, a provisional appointment may be considered. For provisional appointment, candidates must meet one of the following minimum qualifications:
  • Be a current NYS Department of Health employee with one year of permanent competitive or 55-b/55-c service as an Office Assistant 1, Grade 6, or Office Assistant, Clerical, or Keyboarding title allocated to a Grade 6 or higher.
  • NY HELPS Minimum Qualifications: One year of clerical experience.
  Preferred Qualifications: Experience in a kitchen, specifically in a setting for a long-term care skilled nursing facility.

  Additional Comments

  One permanent or provisional, competitive full-time appointment, or non-competitive full-time appointment via HELPS. Transfer candidates may be asked for their Social Security Number to verify your transfer eligibility. For more information on transfer types, transfer eligibility criteria, and the current transfer determinants for your title, visit the following website: https://careermobilityoffice.cs.ny.gov/cmo/gotit/title-search/index.cfm

  Non-Competitive Promotion: If there are three or fewer qualified candidates interested in the appointment to this position, a permanent appointment may be made pursuant to Section 52.7 of the Civil Service Law. To be eligible, candidates must be an employee of the Department of Health Veterans Home at Oxford and have one year of permanent competitive service as an Office Assistant 1, Grade 6, or Office Assistant, Clerical, or Keyboarding title allocated to a Grade 6 or higher. For additional information about NY HELPS Program, please refer to https://www.cs.ny.gov/help/index.cfm

  This position is part of the NYS HELPS program. No examination is required. We offer a work-life balance and a generous benefits package, worth 65% of salary, including:

  • Holiday & Paid Time Off
  • Public Service Loan Forgiveness (PSLF)
  • Pension from New York State Employees’ Retirement System
  • Shift & Geographic pay differentials
  • Affordable Health Care options
  • Family dental and vision benefits at no additional cost
  • NYS Deferred Compensation plan
  • Access to NY 529 and NY ABLE College Savings Programs, and U.S. Savings Bonds
  • And many more...

  The NYS Department of Health is committed to making New York a safer, healthier, and more equitable place to live. Understanding health equity, social determinants of health and health disparities is critical to accomplish our goal of eliminating health disparities. For more information on the NYS Department of Health’s Mission, Vision, Values and Strategic Plan, please visit: https://health.ny.gov/commissioner/index.htm

  If you require reasonable accommodation to complete a job application, a job interview or to otherwise participate in the hiring process, please contact by phone 518-486-1812 or email doh.sm.reasonable.accommodation@health.ny.gov to make a request.

  NYS Department of Health does not participate in E-Verify and does not sponsor visa applications.