Office Assistant 2 (NY HELPS)

About the role

The Office Assistant 2 will report directly to the Human Resource Specialist 1 and will be assigned to the Regional Business Office within the Finger Lakes Region.

Responsibilities

• Reviewing, verifying, and processing basic financial documents, including vendor invoices, statements, and procurement card transactions.
• Utilizing the Statewide Financial System (SFS) and internal databases to enter transaction data, log receipts, and track local expenditures.
• Serving as credit card reconciler for regional cardholders ensuring all invoices and backup documents for transactions are uploaded as per procurement guidelines and ensuring expenditures are coded correctly.
• Processing requisitions and receipts in Statewide Financial System (SFS) for purchase orders while ensuring purchasing guidelines are adhered to.
• Sorting, indexing, and routing incoming mail; maintaining digital and physical filing systems.
• Assisting in training new park office staff on credit card reconciliation.
• Assisting in other areas of the Business Office as needed.

Qualifications

This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).* To be considered for appointment through NY HELPS, or 55-b/c, candidates must meet the open-competitive minimum qualifications for this position. The qualifications are:

• One (1) year of clerical experience.
• If you are a veteran or an individual with a disability and would like to apply for the Department of Civil Service’s 55-b/c Program, please visit https://www.cs.ny.gov/rp55/ for more information.

Benefits

The NYS Office of Parks, Recreation & Historic Preservation offers a generous benefits package that includes but is not limited to:

• Paid Time Off: CSEA: 44 days - 13 Vacation days, 13 Sick days, and 5 Personal Leave days, 13 Holidays.
• Health Care Benefits: Eligible employees and dependents can pick from a variety of affordable health insurance programs.
• Family dental and vision benefits at no additional cost.
• Additional Benefits: New York State Employees’ Retirement System (ERS) Membership, NYS Deferred Compensation, Access to NY 529 and NY ABLE College Savings Programs, as well as U.S. Savings Bonds, Public Service Loan Forgiveness (PSLF), Paid Parental Leave.

To learn more about our benefits, visit: https://parks.ny.gov/employment/benefits.aspx.

*NY HELPS PROGRAM:

For the duration of the NY HELPS Program, this title may be filled via a permanent non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.

Employees appointed via the NY HELPS program are restricted for promotional appointment until their position is covered-in to the competitive class by the New York State Civil Service Commission (CSC), or they otherwise obtain permanent competitive status. The CSC has recently covered-in employees who were appointed via NY HELPS on a permanent or contingent permanent basis between June 26, 2024 and June 11, 2025. Notification to employees regarding a change in their status is forthcoming. You may wish to apply if you received a permanent NY HELPS appointment to a qualifying title within these timeframes and are interested in this opportunity. Your eligibility for promotion will be reviewed by Human Resources. Employees with a permanent NY HELPS appointment occurring effective 6/12/25 or later will be addressed with a subsequent cover-in.

This position may require a background check prior to appointment.

Some positions may require additional credentials or a background check to verify your identity.