Office Assistant 2 (NY HELPS)

About the role

The incumbent will provide clerical work and office support to the Regional Business Office (RBO) to meet the requirements of agency programs. This position will report to the Administrative Specialist 1, SG-18 within the Regional Business Office.

Responsibilities

• Serve as a point of contact for staff and the public, responding to inquiries and directing requests appropriately.
• Provide shared office coverage, including mail handling, copying, supply coordination, and reception support as needed.
• Cover basic administrative tasks and assist staff as assigned.
• Create, maintain, and update paper and electronic records in accordance with agency procedures.
• Perform data entry and basic recordkeeping using standard office software.
• Safeguard the confidentiality and integrity of personnel, payroll, and financial information.
• Assist with clerical functions related to payroll and personnel processing, including data entry, tracking, and documentation.
• Maintain records related to seasonal and permanent employees.
• Distribute information related to employee appointments, benefits, and compliance requirements.
• Assist with clerical processing of invoices, purchasing documentation, and revenue or attendance records.
• Maintain logs, spreadsheets, and other tracking tools as assigned.
• Perform related duties as assigned to support Regional Business Office operations.

Requirements

To be considered for appointment through NY HELPS, or 55-b/c, candidates must meet the open-competitive minimum qualifications for this position. The qualifications are:

• One (1) year of clerical experience.
• If you are a veteran or an individual with a disability and would like to apply for the Department of Civil Service’s 55-b/c Program, please visit https://www.cs.ny.gov/rp55/ for more information.

Qualifications

Minimum Qualifications:

• One (1) year of clerical experience.
• If you are a veteran or an individual with a disability and would like to apply for the Department of Civil Service’s 55-b/c Program, please visit https://www.cs.ny.gov/rp55/ for more information.

Skills

Preferred Experience:

• Statewide Financial System (SFS)

Benefits

The NYS Office of Parks, Recreation & Historic Preservation offers a generous benefits package that includes but is not limited to:

• Paid Time Off: CSEA: 44 days - 13 Vacation days, 13 Sick days, and 5 Personal Leave days, 13 Holidays.
• Health Care Benefits: Eligible employees and dependents can pick from a variety of affordable health insurance programs.
• Family dental and vision benefits at no additional cost.
• Additional Benefits: New York State Employees’ Retirement System (ERS) Membership, NYS Deferred Compensation, Access to NY 529 and NY ABLE College Savings Programs, as well as U.S. Savings Bonds, Public Service Loan Forgiveness (PSLF), Paid Parental Leave.

Additional Comments

Operational Needs: Must possess and maintain a valid driver’s license that allows the candidate to legally operate a motor vehicle in New York State as a term and condition of employment. Must be proficient with various software programs including Microsoft Outlook, Word, and Excel.

Notes on Applying

Email Address: allegany.employment@parks.ny.gov
Address: Street 2373 ASP Route 1, Suite 3
Notes on Applying: If you feel you meet the minimum qualifications and the agency’s operating needs, and are interested in being considered for this vacancy, you can obtain an Employment Application from your local park office, your region’s administrative headquarters or you can download an application from the NYS Office of Parks, Recreation and Historic Preservation by visiting the website at https://parks.ny.gov/employment. Please forward your application and resume to:
Paula Barber Allegany State Park
2373 ASP Rt. 1, Ste. 3
Salamanca, NY 14779
Or by email to Allegany.Employment@parks.ny.gov with the subject line: “Office Assistant 2 – Allegany Regional Office”
It is the responsibility of each applicant to accurately describe their experience and demonstrate that they meet the minimum qualifications.

Additional Information

Candidates from diverse backgrounds are encouraged to apply. The NYS Office of Parks, Recreation and Historic Preservation is an Equal Opportunity/Affirmative Action Employer committed to ensuring equal opportunity for persons with disabilities and workplace diversity.