Office and Project Assistant

Responsibilities

• Aid in complex scheduling for the COO and other Senior Leadership Team members.
• Handle logistics of meetings, including securing meeting space, pre-registering guests, catering, and audio/visual equipment.
• Assist the Executive Projects Manager and SLT Project Sponsor with project coordination, resource management, and deliverable creation.
• Reconcile expense reports for admin leaders and themselves monthly.
• Maintain inventory and order office and breakroom supplies, focusing on cost-effectiveness and reducing waste.

Qualifications

• High School Diploma required, Associate or Bachelor's degree preferred, or equivalent combination of education and experience.
• 1-3 years of proven experience in office administration, project coordination, or a similar support role.
• Exceptional time management and prioritization skills with the ability to multitask in a fast-paced environment.
• Advanced proficiency in Microsoft Office Suite, particularly Outlook, SharePoint, Teams, Word, and Excel, as well as Adobe Pro.
• Demonstrated proficiency with standard office equipment, including copiers and printers, with the ability to perform routine troubleshooting.
• Strong verbal and written communication skills; comfortable interacting with internal and external stakeholders, including executive leadership.

Benefits

• Medical and Prescription insurance - Choice of two health plans and networks.
• Dental and Vision - Free coverage for team members.
• Paid Time Off (PTO) and Holidays.
• 403(b) Retirement Plan - Pre-tax & Roth options; employer match after 1 year.
• Student Loan Refinancing Program.
• Public Service Loan Forgiveness Program - CI qualifies as non-profit.
• Education Assistance/Tuition Reimbursement.
• Professional Development/CEU’s.
• Life and Short- & Long-Term Disability insurance.
• Credit Union.
• Team Member Recognition Events.
• Referral bonus.
• CPR - employer paid.
• Travel mileage reimbursement at federal rate.

About the Role

The Children's Institute of Pittsburgh is an Equal Opportunity Employer committed to serving a diverse population of children and families. We strive to have a workforce that reflects the diversity of our community.

Schedule

Monday – Friday, Full Time, Onsite