Office Assistant Project Manager

About the role

The Office Assistant Project Manager will support various aspects of project and operational management, including new job setup, contract and change order management, service requests, and IT requests. They will also handle financial and payroll functions such as ALMobile payroll administration, expense processing, check requests, and Textura system approvals.

Responsibilities

• Project & Operational Support:
  • New job set-up across all departments (TPC Portal)
  • Contract and change order management (Owner & Vendor)
  • Service requests, overtime, and union-specific payroll actions
  • Prolog and Procore system management
  • IT requests and permissions
  • Daily Reports
• Financial & Payroll Functions:
  • ALMobile payroll administration for A-B Steamfitters, Plumbers, and Laborers
  • Expense processing (employee & American Express)
  • Requesting Target Money (Union 638)
  • Textura system approvals (Hudson Yards)
  • Union and Compliance
  • Managing sick/vacation requests
  • Handling union-related compliance documentation
• Administrative Duties:
  • Drafting letters and managing Zoom calls/meetings
  • Maintaining office supplies
  • Supporting cross-departmental coordination
  • Miscellaneous administrative work

Requirements

• 10+ years of experience
• Prolog and Procore experience preferred
• Previous experience supporting multiple departments preferred

Qualifications

WDF Inc., a Tutor Perini Company, seeks an Office Assistant Project Manager with the following qualifications:

• Strong organizational skills
• Excellent communication and interpersonal skills
• Proficiency in Microsoft Office Suite
• Ability to manage multiple tasks simultaneously
• Attention to detail

Skills

Essential skills for this role include:

• Project management
• Payroll administration
• IT support
• Union compliance
• Office administration

Benefits

WDF Inc. offers competitive benefits including health insurance, retirement plans, and paid time off.

Pay

The expected salary range for this position is $110,000 - $130,000 depending upon experience.

Schedule

Full-time position available.