Project Administrator / Office Assistant

Responsibilities

• Assist with various phases of project progress tracking in partnership with the project manager and project architect.
• Manage the Construction Contract Administration process with consultants and contractors.
• Reviews and tracks project RFIs, submittals, and Change Order Requests, (inbound and outbound); and ensures distribution to the team.
• Collaborate with various staff and departments in administrating day-to-day projects and reporting requirements, including but is not limited to, running weekly reports, client/consultant issues tracking, and monitoring of the PQMS system and processes.
• Manage project electronic filing system.
• Serve as contact for transfer of files, documents, and drawings with external consultants and clients.
• May provide weekly status reports to project manager and team as needed.
• May assist with tracking the process for obtaining fully executed consultant agreements.
• May require processing comments from the project manager and consultants and obtaining comments from corporate legal department before final sign-off.
• May attend project or client meetings to take meeting minutes and prepare for distribution.
• Manage front-of-house presence including greeting guests, receiving and directing telephone calls while maintaining a welcoming and professional office environment.
• Oversee office readiness including ordering supplies, maintenance requests, new employee onboarding, and parking garage coordination interfacing with vendors, building management, and others as needed.
• Provide general office support by assisting with internal and external event coordination, industry research, and philanthropic initiatives.
• Schedule lunch presentations and coordinates rep visits.
• Take personal responsibility for fostering a green workplace through sustainable work practices.

Requirements

• High school diploma. Bachelor’s degree preferred.
• Five years’ related experience.

Skills & Competencies

• Proficiency in Microsoft Office (Outlook, PowerPoint, Excel, Word).
• Adobe InDesign a plus.
• Clear understanding of architectural, contract, and construction documents a plus.
• Proficiency in web-based tools Trimble PS and Bluebeam a plus.
• Self-starter who anticipates needs and takes initiative.
• Strong organizational and time-management skills with ability to effectively meet deadlines.
• Detail-oriented with ability to manage multiple priorities.
• Great interpersonal skills and the ability to interact with all levels of staff.
• Welcoming, friendly, professional, reliable, dependable and prompt.

Other

• In-office attendance is required on Tuesday, Wednesday, and Thursday.
• Remote work is permitted on Monday and Friday; however, this position must be available to work in the office on those days if needed.
• Some overtime may be required.

Pay

The reasonably estimated annual salary range for this position in Denver, Colorado is $55,000 - $72,000. This position is eligible for overtime.

Schedule

In-office attendance is required on Tuesday, Wednesday, and Thursday. Remote work is permitted on Monday and Friday; however, this position must be available to work in the office on those days if needed.