Office Project Administrator

Job Scope

The Office Administrator is responsible for project administration including overall planning, tracking, and documentation of projects from proposal to closeout. This role also supports the department, assisting with various administrative tasks.

Primary Responsibilities

• Aid in report production.
• Create and prepare project organizational charts.
• Prepare and distribute project correspondence and transmittals.
• Maintain and update client contact information.
• Create and prepare proposals and other technical documents.
• Schedule project and client meetings and arrangements.
• Prepare and distribute project meeting notes.
• Prepare client and project presentations.
• Execute special projects.
• Provide scanning, copying, faxing, and filing services for project-related information.
• Maintain professional appearance of meeting spaces.

Required Education

A high school diploma or equivalent is required. Advanced coursework is preferred.

Required Experience

Requires 6 or more years of experience in providing administrative support, preferably in an industrial engineering environment.

Required Knowledge, Skills, And Abilities

• Knowledge and application of company standards.
• Knowledge and application of office administration procedures.
• Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.
• Proficiency in Dynamics and other software as needed.
• Extreme attention to detail.
• Excellent proofreading and grammar skills.
• Effective communication skills, both verbal and written.
• Confidentiality and ability to maintain professionalism.
• Ability to multitask and prioritize effectively.
• Ability to work collaboratively with teammates, clients, and vendors.
• Ability to understand and address the needs of leaders, teammates, and clients.
• Ability to find and communicate accurate information.
• Ability to work flexible hours as needed.

Physical Requirements

Ability to sit, stand, or walk for long periods of time.

Hargrove Culture

We foster an environment of trust, integrity, and teamwork where each member's contributions are valued. We prioritize safety and well-being, and we offer comprehensive benefits including health insurance, retirement plans, and a supportive work culture.

Equal Opportunity Employment Statement

Hargrove is committed to equal opportunity employment. We do not discriminate based on race, color, national origin, religion, age, sex, disability, veteran status, or any other characteristic protected by law. We are a drug-free workplace and require candidates to be authorized to work in the United States.