Project and Office Administrator

We are searching for a Project and Office Administrator to join our team in the Newcastle office. You will be responsible for providing effective and efficient clerical and office support to our clients and multidisciplinary teams. What you need to do to be effective in this role? Support with all financial duties such as reporting, raising invoices and purchase orders, and debt collecting, monthly project forecast reportingSetting up jobs, opening submissions, conversion to projects and management of them on our Document Management SystemMaintain a well-structured project filing system that ensures easy and quick document accessSet up templates, letters, CV’s and managing the administrative duties related to each bidAssist the team with the production of marketing material, and capability documents as well as office related compliance requirements, ensuring all documentation, and certification is availableSupport with the management of meetings, events, social eventsAttend meetings and take minutes where necessarySupport the team in managing project documentation, reports, and meeting deadlines The skills and experience you need to have for this role Intermediate / advanced MS Windows skills (especially Word, excel, and PowerPoint)Experience of working in an office support rolePrior experience in document control or administrative roles is highly desirableExperience with Common Data Environments (CDE), particularly ASITE, is advantageousCapable of managing multiple priorities in a fast-paced environment Personal Attributes Ability to gather information from a number of identified sourcesWell organised and methodical with excellent attention to detailGood at problem solving with a ‘get it done’ attitudeAbility to work independently and take initiative, while also being a reliable team playerExcellent written and verbal communication skillsProactive, professional, and eager to learn