Office Clerk / Project Assistant

About the Role

We are looking for a Project Coordinator to work across sales, administration, and production to help turn sold projects into finished products. You will ensure what is installed reflects what the client purchased, on time and on budget. This role consolidates responsibilities currently spread across several people and departments. You will interact with all stakeholders, identify and solve problems, suggest and improve processes, and keep projects moving.

This role needs someone who can learn how we do things, understand what each group needs, and take ownership. If you see something that doesn't make sense or find a better way, we want to hear about it. This position is about thoughtful and sustainable improvement, not maintaining the status quo. We expect you to take responsibility seriously and work independently.

Responsibilities

• Own project success rather than simply passing tasks from one person to another.
• Communicate across the company including sales, admin, production, and management.
• Assist salespeople with CAD, design, pricing, and answering questions and solving problems.
• Review sold contracts and designs for completeness and accuracy.
• Translate contract and design information into clear requirements for production.
• Develop cut lists for manufacturing.
• Track inventory and order required materials, components, and accessories.
• Identify potential problems before they reach production.
• Help minimize waste, errors, rush orders, and unnecessary costs.

Requirements

You might have experience in CAD, design, manufacturing, production, purchasing, estimating, project coordination, or something completely different. What matters more is how you approach work. You need to be:

• Curious and capable
• Organized and detail-oriented
• Willing to take ownership
• Proactive in solving problems and working with people
• Interested in finding better ways to get things done