Office Administrator, Kohler

Coordinates office services

Coordinates office services such as purchasing, payroll, records control and other administrative activities.

Interprets operating policies; exercises independent judgment in the resolution of administrative problems.

Position

Administrative Assistant

Location

Mountainside, NJ (In-person)

Hours

8a-4p, M-F

Pay

$28-$30/hr.

Maintains close and highly responsive relationship

Maintains close and highly responsive relationship to daily activities of Director and Program Managers/Team Leaders while receiving minimal supervision.

Assumes delegated administrative and secretarial responsibilities

Assumes delegated administrative and secretarial responsibilities for the program.

Establishes and maintains effective communication

Establishes and maintains effective communication to ensure compliance with policies and procedures.

Oversees check requests, cash advances, census, program and grocery money and admission and discharge from the program

Oversees check requests, cash advances, census, program and grocery money and admission and discharge from the program.

Maintain and operates various office equipment

Maintain and operates various office equipment (computer, copier, fax, transcriber, etc.) and follow-up on maintenance, supplies or service requests as necessary.

Establishes and maintains various file systems

• Quarterly reports tracking
• Risk management data collection
• Incident report documentation
• Cocentrix tracking

Serves as a liaison

• Between supervisory staff and direct care staff
• Between the maintenance department and the Program Managers/Team Leaders for maintenance issues in the residences

Performs related duties, special assignments and projects as required

• Remains flexible and adaptable in work schedules and work assignments as defined by organizational and departmental needs
• May assist and/or fill in for other secretarial/clerical staff with typing filing, answering phones, etc., as necessary

Other work related duties as assigned

• Answers telephones; screens calls, records messages, provides information, routes call to appropriate personnel, etc.
• Places outgoing calls as necessary.
• Typing and distributing correspondence, schedules, forms, reports, memos, etc., as assigned.
• Edit material to ensure correct spelling, punctuation, grammar, etc.
• Prepares information sheets and files and/or distributes appropriately.
• Able to compose and type routine correspondence.
• Edit material to ensure correct spelling, punctuation, etc.
• Maintains records and prepares reports for submission to funding agencies, accreditation agencies, parents, departments, etc., when required for completion of various reports.
• Establishes and maintains various file systems, directs flow of information to and from files.
• Sorts and distributes departmental incoming mail on a daily basis.
• Prepares outgoing mail via first class, certified, priority, etc.
• Attends staff meetings to review administrative matters pertaining to the unit and may record minutes of departmental meetings.
• Projects a positive self-image of professionalism, appearance, confidentiality, courtesy, conduct, honesty, fairness, and personal integrity at all times.
• Performs other related secretarial and clerical activities, as required.

Remains flexible and adaptable in work schedules and work assignments as defined by organizational and departmental needs

• May assist and/or fill in for other secretarial/clerical staff with typing filing, answering phones, etc., as necessary.

Abides by the Bancroft Code of Ethics, Mission Statement, and Vision Statement in promoting ethical behavior, establishing relationships and providing guidance in decision-making situations

• Remains flexible and adaptable in work schedules and work assignments as defined by organizational and departmental needs.
• May assist and/or fill in for other secretarial/clerical staff with typing filing, answering phones, etc., as necessary.
• Abides by the Bancroft Code of Ethics, Mission Statement, and Vision Statement in promoting ethical behavior, establishing relationships and providing guidance in decision-making situations.

Maintains effective verbal and written communications with colleagues, those served, and their family members and/or guardians when applicable

• Remains flexible and adaptable in work schedules and work assignments as defined by organizational and departmental needs.
• May assist and/or fill in for other secretarial/clerical staff with typing filing, answering phones, etc., as necessary.
• Abides by the Bancroft Code of Ethics, Mission Statement, and Vision Statement in promoting ethical behavior, establishing relationships and providing guidance in decision-making situations.
• Maintains effective verbal and written communications with colleagues, those served, and their family members and/or guardians when applicable.

Willingly and effectively cooperates with Bancroft, The Department of Human Services, The Division of Developmental Disabilities (DDD), and other licensing or state agency or local municipalities in any inspections and investigations, upon request

• Remains flexible and adaptable in work schedules and work assignments as defined by organizational and departmental needs.
• May assist and/or fill in for other secretarial/clerical staff with typing filing, answering phones, etc., as necessary.
• Abides by the Bancroft Code of Ethics, Mission Statement, and Vision Statement in promoting ethical behavior, establishing relationships and providing guidance in decision-making situations.
• Maintains effective verbal and written communications with colleagues, those served, and their family members and/or guardians when applicable.
• Willingly and effectively cooperates with Bancroft, The Department of Human Services, The Division of Developmental Disabilities (DDD), and other licensing or state agency or local municipalities in any inspections and investigations, upon request.

Maintains a safe and respectful environment, free of abuse, neglect, or exploitation; does not allow weapons, threats, bullying or intimidation

• Remains flexible and adaptable in work schedules and work assignments as defined by organizational and departmental needs.
• May assist and/or fill in for other secretarial/clerical staff with typing filing, answering phones, etc., as necessary.
• Abides by the Bancroft Code of Ethics, Mission Statement, and Vision Statement in promoting ethical behavior, establishing relationships and providing guidance in decision-making situations.
• Maintains effective verbal and written communications with colleagues, those served, and their family members and/or guardians when applicable.
• Willingly and effectively cooperates with Bancroft, The Department of Human Services, The Division of Developmental Disabilities (DDD), and other licensing or state agency or local municipalities in any inspections and investigations, upon request.
• Maintains a safe and respectful environment, free of abuse, neglect, or exploitation; does not allow weapons, threats, bullying or intimidation.

Reports any violations to the appropriate individual as soon as the incident occurs

• Remains flexible and adaptable in work schedules and work assignments as defined by organizational and departmental needs.
• May assist and/or fill in for other secretarial/clerical staff with typing filing, answering phones, etc., as necessary.
• Abides by the Bancroft Code of Ethics, Mission Statement, and Vision Statement in promoting ethical behavior, establishing relationships and providing guidance in decision-making situations.
• Maintains effective verbal and written communications with colleagues, those served, and their family members and/or guardians when applicable.
• Willingly and effectively cooperates with Bancroft, The Department of Human Services, The Division of Developmental Disabilities (DDD), and other licensing or state agency or local municipalities in any inspections and investigations, upon request.
• Maintains a safe and respectful environment, free of abuse, neglect, or exploitation; does not allow weapons, threats, bullying or intimidation.
• Reports any violations to the appropriate individual as soon as the incident occurs.

Demonstrates Bancroft’s core values (Accountable, Results-Driven, Respectful, Innovative) in the performance of position responsibilities

• Remains flexible and adaptable in work schedules and work assignments as defined by organizational and departmental needs.
• May assist and/or fill in for other secretarial/clerical staff with typing filing, answering phones, etc., as necessary.
• Abides by the Bancroft Code of Ethics, Mission Statement, and Vision Statement in promoting ethical behavior, establishing relationships and providing guidance in decision-making situations.
• Maintains effective verbal and written communications with colleagues, those served, and their family members and/or guardians when applicable.
• Willingly and effectively cooperates with Bancroft, The Department of Human Services, The Division of Developmental Disabilities (DDD), and other licensing or state agency or local municipalities in any inspections and investigations, upon request.
• Maintains a safe and respectful environment, free of abuse, neglect, or exploitation; does not allow weapons, threats, bullying or intimidation.
• Reports any violations to the appropriate individual as soon as the incident occurs.
• Demonstrates Bancroft’s core values (Accountable, Results-Driven, Respectful, Innovative) in the performance of position responsibilities.

High School diploma or equivalent required

• Three (3) to five (5) years experience in a related field.
• Minimum 18 years of age required.
• Five (5) years experience working in programs for people with developmental disabilities and/or brain injury.

Bancroft stands strong against racism and hate of all kinds and supports actions leading to respect, equality, fairness and peace

• Bancroft is an Equal Opportunity Employer, and supports diversity, equity and inclusion in its hiring and employment practices, so that every team member can feel a true sense of belonging, and maximize their unique potential.

To this end, all applicants will receive consideration for employment without regard to age, race, color, religion, sex, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, veteran status or any other characteristic protected by law.

• Bancroft is an Equal Opportunity Employer, and supports diversity, equity and inclusion in its hiring and employment practices, so that every team member can feel a true sense of belonging, and maximize their unique potential.

Job Title

Administrative Assistant

Job Type

Full-time

Company Name

Bancroft

Company Website

www.bancroft.org

Equal Opportunity Employer

Yes

Founded

1967

Industry

Social Services

Employees

More than 1,000

Founded

1967

Industry

Social Services

Employees

More than 1