Office Administrator

Roles & Responsibilities

• Maintain exceptional organizational skills and multitask effectively under pressure, always maintaining a positive and professional demeanor.
• Aid in time entry, including managing prevailing wage rates and preparing intent and affidavavits.
• Proactively manage incoming calls, ensuring excellent customer service with every interaction.
• Provide comprehensive administrative support, including preparing documents, accurate data entry, and creating presentations.
• Ensure precise and efficient data entry for payroll hours, billable hours, product/service orders, sales, work orders, purchases, and invoices.
• Manage petty cash and reconcile billable hours against payroll hours (work in progress reports).
• Analyze and resolve issues from various reports related to sales, purchases, expenses, customer accounts, invoicing, and inventory.
• Order, manage, and maintain inventory of parts, office supplies, and other necessary items.
• Review and process subcontracts and customer purchase orders to initiate new jobs.
• Handle incoming and outgoing shipments, directing them to the appropriate departments or shipping via designated carriers.
• Assist with filing and perform other miscellaneous duties as required.

Education and/or Experience

• A high school diploma or equivalent (GED) is required; preference is given to candidates with one year of related experience and/or training.
• Previous experience in dispatching, office management, bookkeeping, collections, or billing is advantageous.
• Familiarity with NetSuite and Paycom software systems is beneficial.

Licenses, Certifications

• A valid driver license and insurance.