Office Administrator

We are seeking an Office Administrator / Receptionist to support our Albany NY client. This fully onsite role serves as the face of the office, providing administrative support for up to 200+ staff.

About the role

This role supports a large project office and involves providing administrative support, managing reception, enforcing security, managing office supplies, coordinating meetings, and supporting office functions like catering and logistics.

Responsibilities

• Provide administrative support for up to 200+ staff occupying the project office.
• Manage reception for visitors and guests, including greeting clients, vendors, and visitors, issuing visitor badges, maintaining visitor logs, and escorting confirmed guests when needed.
• Enforce standard office security procedures, manage security badging accessibility, issue temporary visitor passes, assist staff with badge issues, and maintain badge inventory.
• Manage incoming and outgoing mail and packages and submit maintenance requests to building management as needed.
• Operate workspace reservation software to manage conference room bookings and support office calendar coordination.
• Maintain legal postings and support adherence to health and safety code policies and procedures as defined by Deloitte, the client, and building management.
• Address and triage building maintenance and technology-related requests and coordinate project-wide facility, health, and safety announcements with the PMO.
• Cooked meetings for project leadership, including 3-5 Deloitte Partners and Managing Directors, and support conferences or department meetings as needed.
• Order and facilitate catered meals and coordinate logistics for office functions, meetings, conferences, entertainment, receptions, and dinner arrangements with minimal direction from project leaders.

Requirements

• 2-5 years of receptionist experience.
• 3+ years of work experience as a receptionist for a large office or as an administrative assistant supporting high-level executives or C-suite executives.
• Must be able to work fully onsite Albany, New York, Monday through Friday, 8:00 AM-5:00 PM, totaling 45 hours per week.
• 2+ years’ experience with Microsoft Outlook, Word, Excel, and PowerPoint.
• Excellent interpersonal and communication skills with the ability to provide exceptional customer service to Deloitte staff and clients.
• Able to anticipate problems, take initiative, prioritize, multi-task, and demonstrate excellent time management.
• Able to work well in a team environment and adapt to new procedures, sudden schedule changes, or rapidly evolving project requirements.

Qualifications

• Ability to coordinate complex meeting logistics across time zones, book meeting rooms, anticipate conflicts, and resolve them proactively.
• Experience supporting large project offices, professional services environments, or executive leadership teams.
• Experience coordinating office functions, catered meals, conferences, receptions, and other event logistics.

Benefits

Opportunities to lead impactful transformations in complex infrastructures.
Engagement with high-profile initiatives, supporting meaningful change.
Collaborative environment that values ownership, initiative, and continuous learning.

Pay

$60,000 - $70,000/year

Schedule

Monday through Friday, 8:00 AM-5:00 PM, totaling 45 hours per week.