Office Administrator

Summary/Objective

The Office Administrator keeps the office running. This role provides direct support to the CEO, manages the day-to-day flow of the facility, and serves as the connective tissue between executives, staff, and outside partners.

Essential Functions

• Provide direct administrative support to the CEO, including calendar management, correspondence, and meeting coordination
• Serve as the primary point of contact among executives, employees, and external partners
• Manage information flow in a timely and accurate manner
• Arrange travel and accommodations for CEO as needed
• Screens, directs, and distributes correspondence appropriately
• Handle sensitive and confidential information with discretion at all times
• Maintain and strengthen relationships with vendors, service providers, and the landlord
• Cook, coordinate equipment maintenance and facility needs as they arise
• Accept, log, and distribute packages and deliveries
• Stock and manage office supplies
• Assist other departments with day-to-day operational needs as requested
• Perform other administrative duties as assigned

Cultural Alignment: The Line We Hold

• Service
• Respect
• Mindset and Communication

Required Education and Experience

• Minimum 5 years of related administrative or office operations experience, or an equivalent combination of education and experience
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Strong organizational and time management skills; able to manage multiple priorities simultaneously without losing accuracy or attention to detail
• Excellent verbal and written communication skills
• Demonstrated ability to handle sensitive information with discretion and maintain confidentiality
• Self-starter who takes initiative and does not require constant direction
• Positive, professional demeanor with a genuine service orientation

Supervisory Responsibility

This position has no supervisory responsibilities.

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Physical Demands

This role requires the ability to lift files, open filing cabinets, stock supplies, and bend or stand as necessary.

Position Type and Expected Hours of Work

This is a full-time position. Days and hours of work are Monday through Friday, 8:30 a.m. to 5 p.m. 40 hours.

Travel

None

EEO Statement

Grunt Style provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, Grunt Style complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.