Office Administrator

About the role

We are ARCO, a Family of Construction Companies, and we are currently seeking an Office Administrator to join our team.

Responsibilities

• Serve as the main point of contact for the office, ensuring a friendly experience for all employees, candidates, new hires, and guests.
• Prepare contractual documents for signatures as directed by Projects Managers (Subcontracts, Purchase Orders, Change Orders, AGC Agreements, Professional Service Agreements, and transmittals).
• Maintain various logs for the Project Team, including job lists for each region, vendor lists, and other lists/directories.
• Typing and preparing various items, such as letters, meeting minutes, weekly updates, memos, proposals, and outline specifications.
• Responsible for all front desk and reception responsibilities, including answering phones, greeting visitors, receiving incoming packages, coordinating mail services, and coordinating visitor access with building management.
• Monitor and respond to the needs of office administrative tasks.
• Ensure proper stock of all office supplies and equipment.
• Aid in the preparation of proposal and marketing packages as needed, including compiling proposal documents, compiling marketing materials, and assembling packages.
• Plan and prepare for meetings, events, and trainings, including scheduling, coordinating meeting location or event space, obtaining materials and preparing handouts, and coordinating food.
• Communicate with vendors and customers alongside the Project Team.
• Report any building maintenance items and act as a liaison between ARCO and the property management team to coordinate repairs and service.
• Assist with the setup and maintenance of projects in applicable management software.
• Ensure compliance with contractual documents and collect insurance and licenses from our vendors.
• Prepare office space for new hires by coordinating needed supplies, building access, and welcome gifts.
• Order gifts/flowers as applicable for special occasions.

Qualifications

• 2-10 years of related experience, construction administration experience considered a plus.
• Excellent computer skills, must be proficient in Microsoft Word and Excel.
• Extremely organized, self-reliant, proactive, and detail-oriented.
• Bachelor's Degree preferred.

Benefits

We are dedicated to the well-being of our associates and are proud to be consistently recognized as a Best Place to Work. Our compensation and benefits package not only supports our associates and their families but benefits local communities and communities around the world. Employee Stock Ownership Plan (ESOP), Traditional and Roth 401k, Tuition reimbursement for associates, Scholarship for associates’ children up to $28,000 per child, 1-month paid sabbatical after every five years of employment, plus $5,000 for travel, 1-week paid volunteer leave each year, 100% charitable match, Medical, dental, and vision insurance coverage, 100% paid 12-week maternity leave.

Pay

We offer competitive compensation based on experience and qualifications.

Schedule

We offer flexible schedules to accommodate your needs.