Office Administrator- Irvine

About the role

The Office Administrator supports the daily operations of the Silvus Technologies Irvine office, focusing on maintaining supplies, managing the front desk, and assisting with various administrative tasks.

Responsibilities

• Supports the maintenance and ordering of company supplies, food, and beverages.
• Stocks the break room for the Irvine office.
• Handles front desk responsibilities, including answering phones, greeting/assisting visitors, managing deliveries, and supporting day-to-day office operations.
• Ensures the office area is clean, tidy, and organized.
• Supports office filing, storage, and document management processes, including faxing, scanning, and copying.
• Collaborates with the Facilities team to address office concerns.
• Affords support for events coordination within the Irvine and San Diego offices.
• Assists with administrative and operational tasks for the Irvine and San Diego Engineering teams.
• Supports travel arrangements for the team and new hires.
• Manages purchasing requests for the Engineering teams, placing orders, tracking shipments, and following up with vendors.

Requirements

• High School Diploma or GED.
• 2-3 years of office administration experience, preferably with purchasing responsibilities.
• Excellent organizational skills and ability to prioritize and take initiative.
• Demonstrated commitment to customer service with a high emphasis on professionalism and friendliness.
• Internet skills including use of email, group messaging, and digital data collection.
• Effective oral and written communication skills.
• Attention to detail, accuracy, flexibility, reliability, and teamwork.
• Prior experience in a fast-paced office environment, meeting multiple deadlines.
• Must be a U.S. Person (U.S. Citizen, or U.S. Permanent Resident) due to clients under U.S. federal contracts.

Qualifications

• Highly proficient in Google Suite and MS Office (Excel, Word, PowerPoint).
• Capability for critical thinking and problem-solving.
• Ability to maintain confidentiality.

Benefits

• Compensation: $25-$27 / hourly.
• Incentive Bonus Plans.
• Medical, Dental, Vision benefits.
• 401K with Company Match.
• Grossly Paid Holidays.
• Generous Paid Time Off Packages.
• Employee Stock Purchase Plan.
• Paid Parental & Family Leave.

Company Information

Silvus Technologies is a leading provider of advanced MANET and MIMO communications systems, reshaping mesh network technology for mission-critical applications. It is a wholly owned subsidiary of Motorola Solutions, Inc., and is based in Irvine, California.