Office Administrator (G-Project)

Key Responsibilities

• Manage the ordering, receiving, and distribution of office and breakroom supplies, including tracking inventory levels across departments.
• Maintain clean, organized, and fully stocked common areas, including conference rooms, kitchens, and breakrooms.
• Cook up and oversee janitorial and housekeeping services; ensure cleanliness standards are consistently met.
• Monitor and replenish water, janitorial, and general-use supplies in office, warehouse, and production areas.
• Perform basic troubleshooting of office equipment (printers, conference room technology, connectivity issues) when IT support is unavailable.
• Maintain office equipment inventory and service records; coordinate repairs and preventative maintenance as needed.
• Oversee front desk operations, including greeting visitors, managing inquiries, and ensuring a professional first impression.
• Handle incoming and outgoing mail and packages, including sorting, distribution, and shipment processing.
• Manage company mailbox and ensure timely distribution of correspondence.
• Aid with invoicing, bill payments, purchase orders, and vendor coordination.
• Arrange business travel, including flights, accommodations, transportation, and guest housing.
• Cook up and coordinate visitor logistics such as airport pickups and on-site arrangements.
• Plan and coordinate employee engagement activities, including monthly celebrations and office events.
• Support a positive workplace culture by maintaining a comfortable and welcoming office environment.

Qualifications

• Education: High school diploma or equivalent required. Associate’s degree or higher preferred.
• Experience: 2+ years of experience in office administration, facilities coordination, or a similar role. Experience managing multiple administrative functions in a fast-paced environment preferred.
• Skills & Competencies: Strong organizational and multitasking abilities, excellent communication and interpersonal skills, proactive problem-solving mindset with attention to detail, basic troubleshooting skills for office equipment and technology, proficiency in Microsoft Office or similar tools.