Office Administrator
About the role
Wilson & Company, Inc., Engineers & Architects is currently seeking a flexible, motivated Office Administrator at our Phoenix location.
Responsibilities
- Project support, including meetings and travel arrangements, invoicing, and document processing
- Basic office administrative support, including reception, document processing, filing, office related errands, shipping
- Special projects as directed by your supervisor
Requirements
- Ability to handle multiple projects and be flexible to change
- Answers main switchboard; greets and directs visitors in a courteous and professional manner
- Sorts and routes incoming mail; prepares outgoing mail
- Maintains office supplies
- Maintains filing system (marketing, project, and general information)
- Prepares local office checking account; check requests
- Prepares local office expense reports and payroll for processing to Corporate
- Prepares local office accounts payable/accounts receivable for processing to Corporate
- Affixes Project Managers with budgeting and other billing issues
- Affixes Office Manager with operating and capital expenditure budget as requested, or needed
- Local Human Resources contact; assists Corporate office with enrollment of new employees, insurance status changes, benefit supplies, and maintains local employee records; processes resumes and places ads for local hires
Qualifications
- 4 to 6 or more years of administrative experience
- High School Degree or Equivalent
Skills
- Ability to handle multiple projects and be flexible to change
- Answers main switchboard; greets and directs visitors in a courteous and professional manner
- Sorts and routes incoming mail; prepares outgoing mail
- Maintains office supplies
- Maintains filing system (marketing, project, and general information)
- Prepares local office checking account; check requests
- Prepares local office expense reports and payroll for processing to Corporate
- Prepares local office accounts payable/accounts receivable for processing to Corporate
- Affixes Project Managers with budgeting and other billing issues
- Affixes Office Manager with operating and capital expenditure budget as requested, or needed
- Local Human Resources contact; assists Corporate office with enrollment of new employees, insurance status changes, benefit supplies, and maintains local employee records; processes resumes and places ads for local hires
Benefits
Comprehensive benefits package that encourages employee health and well-being. Options include health insurance, life insurance, disability insurance, paid time off, and retirement savings plan benefits.
Pay
Hourly Rate: $20.00 - $29.00
Schedule
Not specified
Benefits
Comprehensive benefits package that encourages employee health and well-being. Options include health insurance, life insurance, disability insurance, paid time off, and retirement savings plan benefits.
Company Information
Wilson & Company has a rich history in planning and design, and the right candidate will become part of our bright future. We provide multidisciplinary engineering, architecture, surveying, mapping, environmental, and planning services, and employ staff throughout 14 offices in 9 states. The firm was founded in 1932 and provides services to a diverse client base including railroads; municipal, state, and federal agencies; energy, industrial, and commercial companies; and private developers. The cornerstone of our success is Higher Relationships, standards in Discipline, Intensity, Collaboration, Shared Ownership, and Solutions.
EEO/AA Employer
We are an Equal Opportunity/Affirmative Action Employer. M/F/D/V.
Equal Opportunity Employer
We are an Equal Opportunity/Affirmative Action Employer. M/F/D/V.
Drug-Free Workplace
We are a federal contractor and subject to various health and safety regulations enforced by federal, state, and local agencies, as well as health and safety requirements of our clients. We are proud to be an EEO/AA employer. M/F/D/V.
COVID-19 Information
All regulations and requirements are subject to change, which could impact Wilson & Company policy and requirements for employees. We are committed to complying with all regulations and requirements, which could include, but are not limited to, vaccination requirements, testing requirements, masking requirements, and personal protective equipment requirements.