Office Administrator

About the role

Westwood Professional Services, Inc. is seeking an Office Administrator that provides oversight of day-to-day administrative operations to ensure the office functions in a healthy, productive, and professional manner. This role delivers a broad range of administrative services and partners closely with multiple leaders.

Responsibilities

• Oversee day-to-day administrative operations to ensure effective office functionality
• Prepare, monitor, and manage office variable expense budgets (e.g., office supplies, employee relations)
• Maintain high standards of office organization and ensure communal spaces are clean, orderly, and well-maintained
• Implement best practices that promote a professional, welcoming, and efficient office environment
• Manage local giving-back budget and coordinate related activities
• Serve as a subject matter resource for staff on the Vantagepoint/Deltek ERP system
• Coordinate and present at monthly local town hall meetings
• Manage activities, performance, and training of the local Administrative Assistant, if applicable
• Ensure front desk coverage during business hours
• Partner with divisions and shared services to deliver a seamless onboarding experience for new hires and promotions
• Solicit, select, and manage office vendors and suppliers in alignment with direction from the Administrative Manager
• Collaborate with local leadership to coordinate internal meetings and client meetings
• Plan and coordinate office events and employee engagement activities
• Coordinate with IT to facilitate local service and support needs
• Run office errands as needed
• Perform daily upkeep of all office areas ensuring areas are clean and orderly, including routine care of kitchen & breakroom facilities
• Ensure office representation within Westwood’s Safety Group
• Monitor office space utilization and seating needs in partnership with division leadership
• Perform other duties as assigned by the Regional Director and Service Leaders for project support
• Perform other duties as assigned by the Administrative Manager or Regional Administrative Manager

Requirements

• Strong written and verbal communication skills
• Demonstrated ability to exercise sound judgment and resolve issues independently
• Able to multitask, work under pressure, and meet deadlines
• Excellent organizational skills with the ability to proactively manage multiple priorities with minimal supervision
• Proven discretion in handling confidential and sensitive information
• Adaptability to changing work environments and priorities
• Proficiency with Microsoft Office Suite

Qualifications

About Westwood Professional Services, Inc. (Westwood)

• We transform the energy grid, design resilient infrastructure, and develop communities that will flourish today and for future generations.
• We are committed to building a culture that attracts, retains, and develops high performers.
• We are deeply invested in the communities we serve. Through our projects and giving-back initiatives, we enrich the lives of those we serve, engage others within our industry, and create a lasting impact on communities around the world.
• We are partners in our clients’ success, driving to provide solutions that make a lasting difference. Safety, sustainability, and operational excellence are not just facets of our work; they are intrinsic to our identity, guiding every decision we make.

Skills

• Strong written and verbal communication skills
• Demonstrated ability to exercise sound judgment and resolve issues independently
• Able to multitask, work under pressure, and meet deadlines
• Excellent organizational skills with the ability to proactively manage multiple priorities with minimal supervision
• Proven discretion in handling confidential and sensitive information
• Adaptability to changing work environments and priorities
• Proficiency with Microsoft Office Suite

Benefits

No specific benefits mentioned in the job posting.

Pay

No specific pay information provided in the job posting.

Schedule

No specific schedule information provided in the job posting.

Equal Opportunity Employer

Westwood Professional Services, Inc. is an equal opportunity employer and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.