Office Administrator

Duties And Responsibilities

• Oversees day-to-day administrative operations to ensure effective office functionality
• Prepares, monitors, and manages office variable expense budgets (e.g., office supplies, employee relations)
• Maintains high standards of office organization and ensures communal spaces are clean, orderly, and well-maintained
• Implements best practices that promote a professional, welcoming, and efficient office environment
• Manages local giving-back budget and coordinates related activities
• Supports and models Westwood's core values and contributes to a positive office culture
• Collaborates with divisions and shared services to deliver a seamless onboarding experience for new hires and promotions
• Solicits, selects, and manages office vendors and suppliers in alignment with direction from the Administrative Manager
• Collaborates with local leadership to coordinate internal meetings and client meetings
• Plans and coordinates office events and employee engagement activities
• Serves as a subject matter resource for staff on the Vantagepoint/Deltek ERP system
• Collaborates with IT to facilitate local service and support needs
• Runs office errands as needed
• Performs daily upkeep of all office areas, ensuring areas are clean and orderly, including routine care of kitchen & breakroom facilities
• Ensures office representation within Westwood's Safety Group
• Monitor office space utilization and seating needs in partnership with division leadership
• Performs other duties as assigned by the Administrative Manager or the Regional Administrative Manager

Requirements

• Strong written and verbal communication skills
• Demonstrated ability to exercise sound judgment and resolve issues independently
• Ability to multitask, work under pressure, and meet deadlines
• Excellent organizational skills with the ability to proactively manage multiple priorities with minimal supervision
• Proven discretion in handling confidential and sensitive information
• Adaptability to changing work environments and priorities
• Proficiency with Microsoft Office Suite