Office Administrator

About the role

This position is patient-sensitive and must fulfill all associated vaccination requirements, or be approved for an exemption, prior to the first day of work. We protect our patients, coworkers and community by requiring all patient-sensitive employees to be immunized according to CDC standards and hospital policy. Limited exemptions may be made for documented medical contraindications or religious beliefs that object to vaccinations.

Responsibilities

• Oversee general office operations.
• Cook up all aspects of the daily office environment including, but not limited to, office maintenance, ordering office supplies, and other duties to ensure the office operates smoothly and efficiently.
• Coordinate office equipment maintenance and initiate facility repair requests with building management and/or outside vendors.
• Work closely with executives and management on coordination of local culture and engagement initiatives including planning and logistics.
• Act as the face of the office and develop and maintain relationships with building management services, vendors, caterers, and various internal departments.
• Coordinate and schedule internal/external meetings, and conference/video calls on behalf of leaders.
• May be responsible for managing office budget and contract/price negotiations with vendors.
• May perform other duties including accounting support, reception, payroll, facilities, maintenance, supply management, and various back office functions.

Requirements

This is an Entry-Level position in the General Professional track.

Qualifications

• EQUIVALENCY STATEMENT : 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor’s degree = 4 years of directly related work experience).
• The department may hire employee at one of the following job levels: Office Administrator, I: Requires a bachelor’s (or equivalency) + 2 years of directly related work experience or a master’s (or equivalency) degree. Office Administrator, II: Requires a bachelor’s (or equivalency) + 4 years or a master’s (or equivalency) + 2 years of directly related work experience. Office Administrator, III : Requires a bachelor’s (or equivalency) + 6 years or a master’s (or equivalency) + 4 years of directly related work experience.

Skills

• Punctual, professional, and a team player.
• Desirable candidates will have demonstrated a strong organizational capacity, ability to balance priorities and ensure follow-through with a diverse set of responsibilities.
• Moderate to advanced computer skills. Proficiency with Microsoft Word, Excel, and Outlook is strongly preferred.
• Familiarity with Microsoft Access, PowerPoint, and the ability to learn new computer programs quickly is preferred.

Benefits

The University of Utah offers a range of benefits including health insurance, retirement plans, and paid time off. Details can be found on the university's benefits website: benefits.utah.edu

Pay

$20,000 to $60,000 Depending on Credentials/Experience

Schedule

Full Time