Office Administrator

About the role

We are seeking an Office Administrator to become the central hub of our office operations, supporting executive leadership, coordinating events, managing administrative functions, and assisting with accounting processes.

Responsibilities

• Serve as the first point of contact for clients, vendors, and visitors
• Manage front desk operations, reception, and incoming phone calls
• Cook up office operations, facilities management, mail distribution, office supplies, catering, and vendor services
• Maintain conference rooms, kitchen supplies, office equipment, and workplace organization
• Cook up office logistics
• Provide executive administrative support to senior leadership
• Assist with calendar management, travel coordination, special projects, and ad hoc requests
• Coordinate business meetings, conferences, corporate events, and travel arrangements
• Manage event registration, venue logistics, catering, schedules, and attendee communications
• Prepare meeting agendas, presentations, packets, and supporting materials
• Cook up event coordination
• Aid in executive support
• Aid in travel planning
• Aid in meeting planning
• Support business development and marketing initiatives
• Aid in email campaigns, CRM updates, appointment scheduling, tracking, and follow-up activities
• Accounting & Finance Support (Training provided)
• Process Accounts Payable invoices and data entry
• Enter invoices into accounting and general ledger systems
• Reconcile corporate credit card statements and expenses
• Process executive expense reports through expense management software
• Maintain records, spreadsheets, reporting logs, and financial documentation
• Ensure accuracy, organization, and timely completion of accounting transactions

Qualifications

• 1-5 years of experience in: Office Administration, Administrative Assistant, Executive Assistant, Office Coordinator, Receptionist, Front Desk Administration, Business Support, Clerical Support, Operations Support
• Strong customer service and professional communication skills
• Excellent organizational skills and attention to detail
• Ability to manage multiple priorities and deadlines
• High degree of professionalism and discretion
• Strong problem-solving and critical-thinking abilities
• Self-starter who takes initiative and works independently
• Proficiency in Microsoft Office Suite
• PREFERRED: Experience with: CRM software, Salesforce, DealCloud, Concur, Sage, Accounts Payable, Expense Reporting, Event Coordination, Executive Support, Travel Planning, Project Coordination, Meeting Planning, Financial Administration, Data Entry

Benefits

• $55,000-$65,000 annual salary
• Performance-based annual bonus (typically 10-15%)
• Comprehensive benefits package
• Professional development opportunities
• Long-term career growth
• Exposure to executive leadership and business operations
• Collaborative, team-oriented culture
• Stable organization with strong tenure and employee retention