Office Administrator

About the role

The Office Administrator supports managers and employees through a variety of tasks related to organization and communication, ensuring efficient operation of the office. They handle confidential and time-sensitive material and are familiar with a variety of the field's concepts, practices, and procedures.

Responsibilities

• Greet walk-in customers and answer phones.
• Aid in project bids, change orders, and correspondence.
• Update job review logs.
• Print for weekly schedule meetings.
• Review payroll timesheets for job numbers; log time into projects.
• Generate all work orders.
• Develop and update jobs obtained reports daily.
• Support sales staff, typing all estimates.
• Compare purchase orders/order acknowledgments for accuracy.
• Generate emails, memos, proposals, change orders as needed.
• Handle municipal projects: securing plans, bonds, invoicing, etc.
• Accounts payable support: entering invoices, generating checks for payment.
• Manage residential driveway estimates, billing, etc.
• Enter all awarded projects into QuickBooks, update project statuses in Pavement Layers, and invoice for commercial work and A/P follow-up.
• Handle municipal projects: securing plans, bonds, invoicing, etc.
• Train new office employees on office procedures, programs, and services.
• Schedule work both commercial and residential.

Qualifications

• Excellent verbal and written communication skills.
• Thorough understanding of managing administrative duties and practices.
• Excellent interpersonal and customer service skills.
• Strong analytical and problem-solving skills.
• Strong proficiency in MS Excel.
• Experience in construction, paving, or asphalt preferred.

Physical Requirements

• Remaining in a stationary position, often standing or sitting for prolonged periods: Occasionally
• Moving about to accomplish tasks at a worksite or moving from one worksite to another: Constantly
• Moving self in different positions to accomplish tasks in various environments, such as stooping, kneeling, or crouching: Rarely
• Making adjustments, moving and lifting objects in all directions: Rarely
• Talking and hearing to communicate with others: Constantly
• Seeing to perform job duties at close range, such as monitors or screens: Constantly
• Seeing to perform job duties at a distance, such as driving or operating equipment: Occasionally
• Repeating motions that may include the wrists, hands, and/or fingers: Constantly
• Ascending or descending ladders, stairs, scaffolding, ramps, poles and the like: Rarely
• Operating machinery and/or power tools: Rarely
• Operating motor vehicles or heavy equipment: Occasionally
• The ability to travel regionally or nationally: Occasionally
• Frequent overtime, including weekends: Never
• Office environment: Constantly

Benefits

Pave America and its companies offer a comprehensive, competitive, and inclusive set of health, financial, and other benefits that support your total well-being.

Company Commitment

We are an Equal Opportunity Employer and comply with OFCCP regulations. All qualified applicants will receive consideration for employment without regard to sex, race, color, age, national origin, religion, physical and mental disability, genetic information, marital status, sexual orientation, gender identity/assignment, citizenship, pregnancy or maternity, protected veteran status, or any other status prohibited by applicable national, federal, state or local law. We will consider for employment qualified applicants with a criminal history in a manner consistent with the requirements of applicable laws regarding criminal background inquiries. In compliance with OFCCP requirements, we invite applicants to voluntarily self-identify their gender, race, and veteran status. Submission of this information is voluntary and refusal to provide it will not subject you to any adverse treatment.