Office Administrator

About the role

The Office Administrative Assistant plays a crucial role in supporting the company's administrative operations, aligning closely with the responsibilities of an Office Manager but at an assistant level. Key duties include providing comprehensive administrative support, HR and payroll support, document control, procurement, client and staff relations, and operational support.

Responsibilities

• Provide comprehensive administrative support to the management team, including scheduling meetings, managing calendars, and organizing company events
• Aid in human resources functions such as processing new hire paperwork, supporting payroll operations, and coordinating benefits enrollment
• Take charge of financial document management, ensuring accuracy, accessibility, and compliance with legal requirements
• Oversee procurement of office supplies and equipment, manage vendor relationships, and maintain accurate inventory records
• Support financial administration tasks, including invoice processing, expense report management, and accounts payable/receivable reconciliation
• Contribute to maintaining a safe and healthy work environment through participation in safety initiatives and equipment maintenance
• Act as a key point of contact for clients and staff, fostering a positive and productive office environment
• Play a key role in operational planning and execution, supporting project management activities and ensuring efficient office operations
• Respond to urgent inquiries, coordinating timely assistance as needed

Requirements

• Advanced proficiency in Microsoft Office applications
• Exceptional organizational, time management, and prioritization skills
• Strong interpersonal and communication skills
• Demonstrated problem-solving skills
• Professionalism and discretion in handling confidential information
• Knowledge of business operations, human resources management, and financial processes

Qualifications

• High School Diploma or GED
• Minimum 3 to 5 years' experience in office administration/customer relations
• Advanced knowledge of MS Office, including Word, Excel, PowerPoint, and Outlook
• Driver’s License with a good driving record
• Excellent communication and interpersonal skills
• Ability to identify inefficiencies and develop best practices
• SAP experience preferred

Skills

• Advanced proficiency in Microsoft Office applications
• Exceptional organizational, time management, and prioritization skills
• Strong interpersonal and communication skills
• Demonstrated problem-solving skills
• Professionalism and discretion in handling confidential information
• Knowledge of business operations, human resources management, and financial processes

Benefits

• Health Insurance
• Dental Insurance
• Vision Insurance
• Life Insurance
• Short-Term Disability Insurance
• Long-Term Disability Insurance
• 401(k)