Office Administrator

About the role

The Office Administrative Assistant is instrumental in supporting the company's administrative operational, playing a pivotal role in ensuring the smooth execution of daily activities. This role demands a high level of efficiency in finance functions, document management expertise, and human resources support, closely mirroring the responsibilities of the Office Manager but tailored to the assistant level.

Responsibilities

• Provide comprehensive administrative support to the management team, including but not limited to scheduling meetings, managing calendars, and organizing company events
• Aid in various human resources functions such as processing new hire paperwork, supporting payroll operations, and coordinating benefits enrollment
• Facilitate the new employee orientation process and contribute to the implementation of HR policies
• Take charge of financial documents management, ensuring all paperwork is accurately filed, easily accessible, and compliant with legal requirements
• Assist in preparing and reviewing reports and presentations as required
• Oversee the procurement of office supplies and equipment, manage vendor relationships, and maintain accurate inventory records to ensure the office is well-stocked and operational needs are met
• Support financial administration tasks, including invoice processing, expense report management, and reconciliation of accounts payable and receivable
• Contribute to the maintenance of a safe and healthy work environment by participating in safety initiatives and ensuring that office equipment and facilities are maintained to high standards
• Act as a key point of contact for clients and staff, providing exceptional service and support to foster a positive and productive office environment
• Play a key role in operational planning and execution, including participation in strategic meetings, supporting project management activities, and ensuring efficient office operations
• Respond to urgent inquiries, coordinating timely assistance as needed

Requirements

• Advanced proficiency in Microsoft Office applications and a strong ability to adapt to new software and technology
• Exceptional organizational, time management, and prioritization skills, with a proven ability to manage multiple tasks simultaneously
• Strong interpersonal and communication skills, capable of effectively interacting with individuals at all organizational levels
• A high degree of professionalism and the ability to handle confidential information with the utmost discretion
• Demonstrated problem-solving skills and the ability to work independently as well as part of a team
• A strong understanding of business operations, human resources management, and financial processes

Knowledge, Skills & Abilities

• Advanced proficiency in Microsoft Office applications and a strong ability to adapt to new software and technology
• Exceptional organizational, time management, and prioritization skills, with a proven ability to manage multiple tasks simultaneously
• Strong interpersonal and communication skills, capable of effectively interacting with individuals at all organizational levels
• A high degree of professionalism and the ability to handle confidential information with the utmost discretion
• Demonstrated problem-solving skills and the ability to work independently as well as part of a team
• A strong understanding of business operations, human resources management, and financial processes

Education And Experience

• HS Diploma or GED
• Minimum 3 to 5 years' experience in office administration / customer relations

Work Conditions/Physical Demands

• Regularly required to sit for extended periods
• Occasionally required to stand and walk for brief periods
• Frequent use of hands and fingers for handling or feeling and reaching with hands and arms
• Must have good vision for close work, distance viewing, color differentiation, and focus adjustments

Work Environment

Primarily an office setting

Typically experiences a moderate noise level

TRP Infrastructure Services is proud to be an Equal Opportunity Employer and Veteran-Friendly Employer. We encourage veterans, transitioning service members, and qualified candidates from all backgrounds to apply. Employment decisions are made based on qualifications, merit, and business needs.

Benefits

• Health Insurance
• Dental Insurance
• Vision Insurance
• Life Insurance
• Short-Term Disability Insurance
• Long-Term Disability Insurance
• 401k