Office Administrator

About the role

This role serves as the administrative backbone of CG Group, LLC’s operations. The Office Administrator will coordinate office operations, customer billing, purchasing, inventory administration, and warehouse-related documentation.

Responsibilities

• Create and manage Job Orders, Purchase Orders, Packing Slips, and related documentation using QuickBooks.
• Process customer billing and invoices accurately and in a timely manner.
• Cook up product purchasing and office supply orders to support daily operations.
• Aid with administrative aspects of warehouse operations, including preparing shipping and receiving documentation.
• Verify incoming shipments against purchase orders and document discrepancies when necessary.
• Work closely with the Warehouse Manager to maintain accurate inventory records and system data.
• Cook up order fulfillment paperwork and ensure products are properly documented before shipment.
• Serve as the first point of contact for customers, vendors, and visitors, maintaining a professional office environment.
• Organize and maintain digital and physical filing systems.
• Support leadership with reporting, document preparation, scheduling, and special projects.
• Help improve administrative processes and contribute to overall operational efficiency.

Requirements

• 3+ years of administrative experience in a small to mid-sized business environment.
• A High School Diploma or GED equivalent.
• Proficiency with QuickBooks (Desktop or Online) for order tracking, purchasing, invoicing, and billing functions.
• Strong Microsoft Office skills, particularly Excel and Outlook.
• Excellent organizational skills with strong attention to detail.
• Ability to prioritize multiple tasks and work independently with minimal supervision.
• Strong communication and customer service skills.

Qualifications

• High School Diploma or GED equivalent.
• Proficiency with QuickBooks (Desktop or Online) for order tracking, purchasing, invoicing, and billing functions.
• Strong Microsoft Office skills, particularly Excel and Outlook.
• Excellent organizational skills with strong attention to detail.
• Ability to prioritize multiple tasks and work independently with minimal supervision.
• Strong communication and customer service skills.

Skills

• Administrative experience within the Construction, Industrial, Distribution, Manufacturing, or Building Materials industries.
• Experience supporting purchasing, inventory management, shipping, or receiving processes.
• Familiarity with vendor coordination and product procurement.
• Associate's degree in Business Administration, Accounting, or a related field.
• Experience working in a warehouse-supported office environment.

Benefits

• Competitive hourly pay of $18.00 - $23.00 per hour.
• Weekly pay cycle.
• Profit Sharing program.
• Comprehensive Medical Insurance.
• Paid Time Off including holidays, vacation, and sick leave.
• 401(k) Retirement Savings Program.
• Company-provided technology and tools needed for success.
• Professional development and career growth opportunities.
• Team-focused culture with regular company events and celebrations.

Pay

$18.00 - $23.00 per hour

Schedule

Monday – Friday, 7:30 AM – 4:30 PM