Office Administrator

Job Overview

About the Role

Summit Group LLC is seeking an Office Administrator to support the day-to-day operations of a growing construction and metal fabrication company. The position offers a salary range of $22 to $28 per hour plus performance-based bonus opportunities and profit sharing.

Responsibilities

• Manage full-cycle accounts payable by verifying vendor invoices, tracking approvals, and processing timely payments.
• Maintain precise bookkeeping records, including reconciling bank statements, recording receipts, and updating the general ledger.
• Support weekly payroll processing by reviewing field timesheets, verifying hours, and coordinating with our payroll provider.
• Track and maintain critical employee certifications, safety compliance items, and subcontractor certificates of insurance.
• Cook up the procurement of office and field supplies to ensure team members have the necessary project materials.
• Maintain organized administrative systems and records to support efficient business operations.

Requirements

• Minimum of 2 years of administrative, bookkeeping, office management, or related experience.
• Proficiency with Microsoft Outlook, Excel, and Word.
• Working knowledge of bookkeeping functions, including accounts payable, payroll support, invoice processing, and recordkeeping.
• Experience using QuickBooks Desktop in a professional business environment.
• Experience managing multiple responsibilities simultaneously while maintaining accuracy and attention to detail.
• Strong written and verbal communication skills necessary for professional vendor and team interaction.
• Proven ability to work independently, manage evolving priorities, and follow through on tasks with minimal oversight.
• Demonstrated a high level of integrity and confidentiality when handling sensitive financial and employee data.
• A minimum of a high school diploma or equivalent qualification.

Qualifications

• Associate degree in business, accounting, or a dedicated bookkeeping certification.
• Experience maintaining employee records, certifications, licenses, or compliance documentation.
• Experience managing contractor compliance requirements through Avetta or similar vendor management and prequalification platforms.
• Previous administrative, bookkeeping, or office management experience in the construction, contracting, manufacturing, or skilled trades industries.

Skills

• Microsoft Office Suite proficiency.
• QuickBooks Desktop experience.
• Bookkeeping and payroll support skills.
• Vendor and team interaction communication skills.
• Ability to handle sensitive financial and employee data with integrity.

Benefits

• Weekly pay cycle with annual performance-based bonus opportunities.
• Comprehensive medical, dental, and vision insurance coverage.
• 401(k) retirement savings program featuring employer matching and profit sharing.
• Paid time off and paid holidays.
• Tuition reimbursement program to support your ongoing professional development.

About the Company

Summit Group LLC is a growing construction and metal fabrication company serving customers throughout the Midwest. Our work includes structural steel fabrication, welding, telecommunications infrastructure, and industrial construction projects. We are committed to quality workmanship, safety, and building long-term relationships with both our customers and employees. We believe in treating our employees well by offering competitive compensation, strong benefits, opportunities for advancement, and a supportive team environment. We are an Equal Opportunity Employer and do not discriminate on the basis of race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, disability, genetic information (including family medical history), military status, or any other status protected by applicable federal, state, or local law.