Office Administrator

About the role

Collaborates with Office Managing Partner (OMP) and Executive Operations Team (EOT) to manage overall office operations and strategic planning, including staffing, professional development, practice management support, quality control, risk management, service delivery, and office performance.

Ensures consistent communication and collaboration among offices, practice groups, and administrative leadership, aligning with the firm's strategic plan.

Coordinates with OMP and firm leadership on the development of office goals, objectives, and plans, ensuring compliance with regional laws, policies, and regulations.

Serves as the liaison to building management and security, and collaborates with the Records Management Department to maintain record retention policies and procedures.

Supervises, trains, evaluates, and develops office professional staff, fostering an inclusive environment and promoting diversity in recruitment.

Collaborates with firm leadership on mentoring and professional development programs, and coordinates with various key firm committees to facilitate office meetings and discussions.

Participates in activities to elevate the office's profile and brand, and prepares and manages the office expense budget.

Addresses office productivity and capacity issues, manages procurement processes, and supports expansion and renovation efforts for office space.

Responsibilities

• Manage overall office operations and strategic planning
• Ensure consistent communication and collaboration among offices, practice groups, and administrative leadership
• Develop office goals, objectives, and plans aligned with firm's strategic plan
• Coordinate with OMP and firm leadership on changes to regional laws, policies, or regulations
• Serve as the liaison to building management and security
• Collaborate with Records Management Department on record retention policies and procedures
• Supervise, train, evaluate, and develop office professional staff
• Foster an inclusive environment and promote diversity in recruitment
• Assist OMP with associate and lateral recruiting and integration strategies
• Collaborate with firm leadership on mentoring and professional development programs
• Facilitate office meetings to discuss workloads, new matters, and engage in general exchange of ideas
• Provide regular communications regarding workload, new matters, and general office updates
• Elevate the office's profile and brand through participation in activities
• Prepare and manage the office expense budget
• Address office productivity and capacity issues
• Manage procurement processes and support expansion and renovation efforts for office space
• Play a key role in expansion and renovation efforts and office space planning for each location

Qualifications

Requires a law degree from an accredited law school, admission to the bar in good standing, and relevant experience in legal administration or related field.

Experience in managing office operations, strategic planning, and professional development is preferred.

Strong communication and collaboration skills are essential, along with the ability to foster an inclusive and diverse environment.

Excellent organizational and problem-solving skills are required, as well as the ability to manage multiple tasks and priorities effectively.

Proficiency in Microsoft Office applications and familiarity with firm policies and procedures is beneficial.

Skills

Strategic planning and execution

Leadership and team management

Communication and collaboration

Inclusive and diverse environment creation

Office operations management

Procurement and budget management

Legal administration and related experience

Benefits

Competitive salary and comprehensive benefits package including medical, dental, vision, disability, and life insurance, a retirement plan with a generous contribution plan, and paid time off.