Office Administrator

About the role

We are a fast-growing oil and gas firm seeking an experienced and resourceful Executive Assistant to support senior legal leadership in Dallas, Texas. This position plays a central role in keeping executive priorities organized, communications moving smoothly, and confidential matters handled with professionalism.

Responsibilities

• Coordinate executive calendars, schedule meetings, arrange travel, prepare expense submissions, and monitor next steps to keep leadership commitments on track.
• Support senior members of the legal function by organizing day-to-day administrative activities and helping maintain efficient operations across the department.
• Partner on high-priority initiatives by tracking deadlines, gathering updates, and ensuring action items are completed in a timely manner.
• Act as a key point of contact among legal leadership, board-related participants, internal teams, and external partners to facilitate clear communication.
• Prepare, format, and organize business materials, including reports, presentations, and other documents used for strategic or operational review.
• Maintain orderly electronic and physical records, ensuring important documents are properly stored, accessible, and followed through as needed.
• Keep executives informed of urgent issues, shifting priorities, and emerging needs so they can respond effectively and make informed decisions.
• Work closely with other executive support professionals to coordinate shared activities, including matters connected to board administration.
• Take on additional assignments and special projects as business needs evolve.

Qualifications

The ideal candidate brings strong judgment, excellent coordination skills, and the ability to stay composed while managing competing demands in a fast-paced corporate environment. Experience with ADP Workforce Now is preferred but not required.

Benefits

This is a temporary/contract position with potential for extension based on performance and company needs.

Pay

$90,000 - $105,000 annually

Schedule

Onsite in Dallas, Texas