Office Administrator

About the Organization

Youth Volunteer Corps (YVC) is an international network of youth development programs headquartered in Kansas City, MO. YVC engages youth ages 11-18 in team-based service experiences that build life and work skills while inspiring a lifetime ethic of service. Since 1987, over 330,000 YVC youth volunteers have served over 5 million hours in their local communities!

Position Summary

YVC is entering a period of exciting growth, expanding to 20 new cities around the world in 2026! This is a multi-faceted role at YVC Headquarters that supports our growing organization and a need for a central person to coordinate various administrative and human resources functions. Special projects and responsibilities will be given based on candidate strengths.

Location and Culture

YVC's headquarters is in a beautifully restored home built in 1874 in the Quality Hill District of downtown Kansas City. Inside this house, you'll find energy, enthusiasm, a supportive team, and loyalty to the idea that youth service can change the world. The schedule will be hybrid (office 2 days and remote 3 days) after 90 days of in-person onboarding.

What We're Looking For

• Detail-oriented, thorough, and accurate
• High initiative and ownership; excellent independence and follow-through
• Highly organized and systematic in approach, ability to juggle multiple priorities
• Desire to help others and support the organization in any way needed
• Good judgment and decision-making skills, effective problem-solving ability
• Consistently positive attitude
• Analytical; excellent critical thinking skills
• Strong interpersonal skills
• Effective writing and editing skills
• A commitment to YVC's values: Put People First, Do the Right Thing, Pursue Excellence, Take Ownership, Be Responsive, and Have Fun!

Primary Responsibilities

Bookkeeping & Payroll

• Receive and process donations and deposits
• Create invoices and checks
• Handle credit card receipts
• Use payroll software to review timesheets and prepare semi-monthly payroll
• Assist in working with state and federal entities for any withholding tax issues
• Manage employee PTO
• Assist with collecting documents for the annual audit

Administrative Responsibilities

• Serve as office manager for the organization, including coordinating with vendors for facility and technology needs, handling mail, answering phones, ordering supplies, developing staff meeting agendas, and keeping YVC organized
• Assist with administrative tasks related to health/dental/vision/life insurance plans and retirement plan
• Support YVCHQ's annual Summit conference. Specific assignments are given to each YVCHQ team member based upon role and strengths. You will play a key role in the administrative tasks related to the conference

Human Resources

• Post job ads for open positions
• Schedule interviews
• Support management in hiring decisions
• Complete background checks and hiring paperwork
• Coordinate new employee onboarding and orientation

Executive Support

• Support CEO and VP of Operations by assisting with ad hoc projects
• Provide support for Board of Directors meetings

Qualifications

• Well-developed administrative skills outlined in the "What We're Looking For" section
• Proficient with Microsoft office products, general technology, and data management
• Experience with QuickBooks or similar accounting system preferred
• Human resources experience (posting, hiring, managing, performance management) preferred but not required
• Be a U.S. citizen or a permanent resident alien

Reporting

Reports to the Vice President of Operations.

Compensation

For full-time, the starting salary range for this position is $42,000-$48,000 and will be dependent upon experience and skillset. Part-time compensation will be calculated accordingly.

Benefits

• Paid Time Off: This position starts with three weeks PTO and 14 paid holidays per year
• Highly subsidized employee medical insurance and life insurance, with options for employee-paid dental, vision, additional life insurance, and family coverage
• Retirement plan available with YVC matching 50% of employee contributions up to 6% of income

Work Arrangements

After initial 90-day onboarding and establishment of relationships, flexible work arrangements including a hybrid remote situation are a possibility if desired. Expect to travel at least once per year for our annual conference (~5-6 days).