Office Administrator

Position Summary

Responsible for ensuring the efficient day-to-day operation of the office by providing administrative support, managing office procedures, coordinating communications, events, and assisting employees, visitors, and leadership. Serves as a key point of contact at our main entrance and helps maintain an organized, professional, and productive work environment.

Essential Responsibilities

• Administrative Support

• Greet customers and visitors to Rinnai in a friendly, confident, and professional manner.
• Effectively assist and direct customers and visitors to the appropriate department or individuals within the company.
• Maintain a professional appearance in the front lobby.
• Maintain organization of mailroom.
• Handling receipt and shipment of Fed Ex, UPS, and daily USPS mail in addition to ordering any needed material for UPS and FedEx shipments.
• Carry out administrative tasks such as filing, typing, data entry, copying, binding, scanning, etc.

• Office Administration

• Maintain office security by following safety procedures, adding and removing employees to the security system.
• Oversee travel platform by maintaining employee registrations and assist employees as needed.
• Facilitate fleet car and fuel card program by tracking inventory, assigning pool cars, manage fuel cards, and provide monthly reports.
• Cook up company events and communications (i.e.: Employee/company events, holidays events, farwell/welcome celebrations, office openings, RAC Chat).
• Review annual service award recipient list, coordinate award orders, and communication to leaders and employees.
• Add maintenance and order inventory for Rinnai swag, security cards, and other supplies.

• Additional Tasks

• Additional tasks assigned to ensure the efficient operation, health, and safety of the company.

Other

• Variety of projects as requested.
• Awareness and compliance of company Policies and Procedures.
• Observance of Rinnai’s Ethical Standards.
• Adherence to Rinnai’s Charter, Policies, Codes of Conduct, and Civility policy.
• Exhibit Cultural Beliefs.

Job Requirements

• Knowledge

• Associate Degree in Business Management and/or equivalent work experience required.
• 3+ years of corporate or professional environment experience.

• Skills

• Advance Microsoft Office Suite user.

• Skills

• Strong organizational and time-management skills.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, and Teams).
• Ability to manage multiple priorities and meet deadlines.
• Attention to detail and accuracy.
• Professional demeanor and customer-service orientation.
• Ability to handle confidential information with discretion.
• Strong problem-solving and critical-thinking abilities.

Working Conditions & Physical Requirements

• Physical Activities

• Remaining in a stationary position, often standing, or sitting for prolonged periods.
• Communicating with others to exchange information.
• Accessing the accuracy, neatness, and thoroughness of the work assigned.

• Physical Demands

• Sedentary work that primarily involves sitting or standing.

Benefits

• Medical, Dental, Vision, and Prescription
• Flexible Spending Account (FSA) options for Medical and Dependent Care
• Paid Time Off (PTO), Floating Holidays (FH)
• Paid Holidays
• 401(k) Plan with Company Match
• Company Paid Life Insurance
• Voluntary Life Insurance
• Short- and Long-Term Disability
• Professional Development Tuition Reimbursement
• Average Incentive Plan (AIP)
• Referral Bonuses
• Paid Volunteer Community Service Day
• Tobacco and Drug-Free Campuses

Equal Opportunity Employer

Rinnai America Corporation is an equal opportunity employer that is committed to inclusion and diversity. We take affirmative action to ensure equal opportunity for all applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other legally protected characteristics.