Office Administrator

Key Responsibilities

• Provide administrative support for the Malvern Corporate Office.
• Cook up meetings, conference room scheduling, setup, and breakdown.
• Manage office supplies, equipment, kitchen/lunchroom inventory, and vendor relationships.
• Handle incoming and outgoing mail, shipments, and courier services.
• Receive and log incoming shipments in the corporate office warehouse.
• Greet visitors and provide exceptional customer service.
• Cook up office events, catering, and employee functions.
• Coordinate service requests, maintenance activities, and vendor communications.
• Support office security, alarm system administration, and ID badge distribution.
• Partner with IT to support conference room technology and office operations.
• Maintain vendor invoices, records, and payment documentation.
• Perform additional administrative duties as assigned.

Qualifications

• High School Diploma or GED.
• Minimum of 2–3 years of administrative or office coordination experience.
• Strong organizational skills and attention to detail.
• Proficiency in Microsoft Office, including Excel, Word, and Outlook.
• Experience using Microsoft Teams for chats, calls, and meetings.
• Strong interpersonal and customer service skills.
• Potential for SAP experience.
• Experience coordinating vendors, office equipment, and facilities-related activities.