Office Administrator

About the role

The Office Administrator plays a key role in ensuring smooth daily operations and providing essential support to staff, visitors, and contractors.

Responsibilities

• Mail Management: Receive, sort, and distribute incoming mail and packages to the appropriate team members.
• Shipping Coordination: Prepare outgoing shipments and manage all related shipping needs.
• Office Supplies & Organization: Monitor inventory levels, order supplies, and maintain an orderly and functional office space.
• Visitor Coordination: Greet onsite visitors, manage visitor logs, and ensure a professional and welcoming experience.
• Contractor Coordination: Schedule and coordinate contractors requiring building access (e.g., ADP) and ensure all access protocols are followed.
• Badge Creation: Create, issue, and track employee badges and support general access control processes.
• Administrative Support: Provide general administrative assistance to the team, including documentation, communication, and task coordination as needed.

Qualifications

• Strong organizational and multitasking skills
• Excellent communication and interpersonal abilities
• Proficiency with office software and equipment
• Ability to manage confidential information responsibly