Office Administrator

General Administrative Support

• Manages distribution of all incoming/outgoing mail including UPS/FedEx.
• Maintains postage log and necessary postage funds.
• Maintains Company Contributions/Subscriptions.
• Drafts contribution letters and prepares check requests for payment.
• Collaborates with office personnel and schedules IT support services to address employee requests.
• Provides assistance with fleet maintenance; including vehicle registrations, coordinates notary support related to vehicles, Bill of Sale information, transfers and other related duties.
• Manages the flow of guests by responding to inquiries and ensuring adherence to safety and security protocols.
• May also route in-coming calls, take messages, and screen calls.
• Establishes and updates company marketing efforts utilizing various outlets including social media, advertising, and subscription services.
• Organizes and maintains well files and data room records.

Human Resources Support

• Affords assistance with travel arrangements, as needed.
• Coordinates the administrative processes involved with employee benefit programs to include health benefits, dental, vision, life insurance and STD.
• Enrolls new employees, and reconciles invoices to HR system.
• Celebrates company sponsored activities such as company picnics, and special occasions.
• Coordinates the timekeeping process for payroll, tracks and reconciles all paid time off for accurate recordkeeping and use of time off and accruals.
• Organizes and tracks employee trainings records and serves as Safety Committee secretary.
• Performs HR functions by responding to employee requests and questions.
• Conducts benefit enrollment for new employees and enters data in tracking system.
• Verifies I-9 documentation and performs re-verification as needed.
• Assists with onboarding and offboarding employees, including preparing new hire packets, scheduling drug screening and background checks, performing reference checks, preparing COBRA notifications.
• Manages the process for posting positions, validating applicants, coordinating and scheduling interviews with appropriate department leads and preparing follow up correspondence.

Requirements:

• Education: High school diploma, with emphasis on business-related coursework. Post-secondary education is preferred.
• Intermediate skills in Excel and beginner skills in other Microsoft applications.
• Complete familiarity/use of PC operations.
• Good communication skills.
• Excellent interpersonal, problem-solving and decision-making skills.

PHYSICAL DEMANDS:

• Ability to sit, stand, walk, squat intermittently.
• Must be able to lift 20 pounds.
• Fine manipulation skills as necessary to operate a PC.

Pennhills Resources offers comprehensive benefits including health care, dental, vision, prescription, paid time off, life insurance and 401k.