Office Administrator

About the role

We are seeking an Office Administrator to support the day-to-day operations of our corporate office and commercial building. This role is essential for maintaining a welcoming, efficient, and well-managed office environment.

Responsibilities

• Support daily office operations, including mail distribution, phones, conference room readiness, and front desk coordination.
• Serve as a central point of contact for incoming communications, general office inquiries, visitors, tenants, and internal team members.
• Provide a professional, friendly, and welcoming experience by greeting visitors, answering calls, and responding to inquiries in a polite and service-oriented manner.
• Maintain office systems, equipment, kitchen, breakroom, and common areas to ensure a clean, stocked, and functional workplace.
• Aid with corporate events, meetings, conference room logistics, and administrative projects as assigned.
• Cook up to date on maintenance and service needs while assisting with tenant communications and service requests.
• Support tenant billing, notices, lease-related matters, tenant files, lease documentation, and records.
• Absorb access control needs, including key fobs and alarm systems.
• Coordinate vendors and contractors for maintenance and special projects, including scheduling and follow-up.
• Review proposals, scopes, and pricing for quality, alignment, and cost-effectiveness.
• Manage ordering and inventory of office and building supplies, including researching pricing and presenting recommendations to management.

Qualifications

• 5+ years of experience in office administration, office management, or a related role.
• Experience supporting a larger corporate office environment with 100+ employees is preferred.
• Intermediate proficiency in Microsoft Word, Excel, and Outlook.
• Facilities experience is a plus.
• Familiarity with Yardi is a plus.
• Strong communication, customer service, organization, and prioritization skills.
• A friendly, approachable, and service-oriented demeanor with a focus on hospitality and responsiveness.
• Ability to communicate professionally, maintain confidentiality, coordinate with vendors, and support workplace operations effectively.
• Ability to research, evaluate, and procure goods and services in a cost-effective manner.