Office Administrator

Onboarding and Orientation

You will pair with the regional HRBP to coordinate and facilitate the onboarding process for new hires. Conduct orientation sessions to introduce new employees to company policies, procedures, and workplace culture. Ensure all necessary paperwork is completed and filed in compliance with state and federal regulations. Complete form I-9 documents and ADP system onboarding for new hires.

Payroll

Oversee site-level payroll activities, including the calculation of commissions, bonuses, and piece pay. Ensure accurate and timely payroll processing in accordance with California wage and hour laws. Maintain payroll records and respond to payroll-related inquiries. Ensure final pay and separation compliance for all exiting employees through completion of offboarding checklist and coordinating with regional team members for timely and accurate distribution of separation paperwork and final pay.

Employee File Management

Maintain and update employee files, ensuring confidentiality and compliance with legal requirements. Monitor and manage employee records, including performance evaluations, training records, and disciplinary actions. Ensure all documentation is accurately filed and easily accessible for audits or reviews.

Compliance and Best Practices

Stay up to date with California labor laws and ensure all office practices comply with state and federal regulations. Implement and enforce company policies and procedures. Provide guidance and support to staff on compliance-related matters. Provide administrative & operational support to the departments as needed.

Experience/Qualifications

• Minimum of 3-5 years of experience in office management or a similar role
• Strong knowledge of California labor laws and payroll regulations
• Excellent organizational and multitasking skills
• Proficiency in office software (e.g., MS Office Suite, ADP payroll systems)
• Strong communication and interpersonal skills
• Ability to handle sensitive information with discretion and maintain confidentiality

What We Offer

• Industry Leading Benefits Package
• Medical, Dental, Vision
• Employee Discounts
• Career growth opportunity
• Paid Holidays, PTO, Sick Pay
• 401(k), IRA

Pay Transparency

The starting rate for this opportunity ranges from 20-24/hr. The actual base pay is dependent upon many factors, such as training, transferable skills, work experience, business needs, and market demands.

Physical Demands

• Stand/Sit: Must be able to remain in stationary position 50% of the time. May be required to bend, climb (Stairs/Ladders), do repetitive motion, kneel, reach, squat, stand, crawl, walk, and run
• May be required to drive and sit for long periods of time
• Must be able to maneuver up to 25 lb. by lifting, carrying, pushing or pulling
• May be required to work in outdoor weather conditions

What We Offer

• Health insurance coverage
• Life and disability insurance
• A retirement savings plan
• Paid holidays
• Paid time off (PTO)

Candidate Information

We provide a variety of benefits to employees, including health insurance coverage, life and disability insurance, a retirement savings plan, paid holidays, and paid time off (PTO).

Compensation

A candidate’s salary history will not be used in compensation decisions. Please note that the compensation information is a good faith estimate for this position. It assumes a rate based on location and experience.

Equal Opportunity Employer

We provide equal employment opportunities to everyone regardless of their race, ethnicity, beliefs, religion, marital status, gender, gender identity, citizenship status, age, veteran status, or disability.