Office Administrator

Primary Responsibilities

• Embody the company’s core values: be the finest, keep it authentic, take good care, focus on community and have fun
• Operate in alignment with, and pursuit of, Lawson’s Finest’s mission and vision.
• Uphold B Corp ethos and general principles in business operations and interpersonal connections.
• Oversee ordering and inventories of office equipment and supplies
• Maintain and create relationships with suppliers who meet our standards
• Ensure equipment is kept in good working condition, and supplies are available to all departments
• Cook up regular reports with regulatory agencies
• Work with Business Manager to gather data on wholesale shipments for monthly tax and other government agency submissions
• Support applications of business licenses, bonds, and insurance renewals and filings
• Maintain compliance calendar with concurrent filing and renewal dates
• Work with IT consultant and CFO to ensure that employees have necessary hardware and software required for their position
• Ensure all employees have functioning hardware that meets their position needs
• Manage the replacement and repair process for broken or failed electronic equipment among all departments
• Provide basic hands-on support for electronic users to answer questions or route to help desk, with a focus on Mac and iOS devices
• Maintain inventory listing of all equipment
• Manage fleet of company vehicles
• Ensure insurance and vehicle registration are current
• Manage calendar of lease renewals and communicate renewal deadlines to appropriate departments
• Maintain EZ Pass accounts for vehicles as required
• Compile data for regular reporting of taxable personal use of company car
• Maintain office phone system and provide support to and training of users
• Support merchandise inventory management used by sales and marketing department
• Support other departments’ shipments
• Aid in the timely distribution of incoming mail
• Assist with vendor vetting processes
• Collaborate among all departments, assess key vendors’ compliance with our supplier standards

Requirements & Expectations

• Demonstrated proficiency of Microsoft Office applications, Adobe, Mac and iOS software
• Retail point of sales system knowledge and experience highly preferred
• Thrives working independently and demonstrates a positive personality
• Physically capable of a variety of duties including (but not limited to) repeated lifting of 30 pounds or more and extended amounts of physical activity with prolonged standing and talking