Office Administrator

The Boise Service Center seeks a professional office administrator to support multiple departments with administrative and procurement activities. Reporting to the Service Center Manager, this role plays a key part in ensuring efficient daily operations.

About the Role

This position involves organizing and prioritizing daily tasks, preparing reports, coordinating with departments, maintaining documentation, and managing office supplies. Special projects and assignments may also be assigned as needed.

Responsibilities

• Organize and prioritize daily work activities, adapting to changing needs based on Fab Shop Manager requirements and workload
• Prepare, format, and produce reports, correspondence, memos, and other technical or confidential documents
• Cook with, format, and produce reports, correspondence, memos, and other technical or confidential documents
• Cook with, format, and produce reports, correspondence, memos, and other technical or confidential documents
• Coordinate with departments and offices to ensure documentation is accurate, complete, and properly maintained
• Establish and manage filing systems and computer databases for departmental use
• Collect, submit, and track project time reports
• Solicit vendor/supplier pricing and prepare material requests
• Enter material request information into Syteline and generate purchase orders
• Maintain adequate office supplies to support operational efficiency across departments
• Aid with special assignments and projects as needed

Requirements

• High school diploma plus a minimum of three (3) years of directly related administrative experience in production, manufacturing, or design environments
• Proficiency in Microsoft Office applications including Word, Excel, and PowerPoint
• Ability to manage multiple tasks simultaneously and prioritize with accuracy and dependability
• Ability to respond effectively to sensitive inquiries and make decisions using independent judgment

Qualifications

• No Immigration Sponsorship provided

Preferred Qualifications

• Experience with Syteline
• University attendance or degree preferred

Pay

The annual or hourly compensation range for this role is $55,000 - $60,000. Factors such as experience, education, training, geography, and other relevant considerations are taken into account when determining compensation.

Benefits

Ecolab offers a comprehensive benefits package including medical, dental, vision, life insurance, accident insurance, critical illness insurance, hospital indemnity insurance, auto insurance, home insurance, pet insurance, identity theft protection, short-term and long-term disability, 401(k), pension plans, retirement health care benefits, short-term incentives, vacation (12 days), holidays, parental leave, employee stock purchase plans (Full-Time Associates), discount on day care services and caregiver services, adoption assistance, group legal services, employee assistance program, employee discount program, and education assistance program. On-site childcare and fitness facilities may be available at select Ecolab locations.

Customer Requirements Notice

To meet customer requirements and comply with local or state regulations, applicants for certain customer-facing roles may need to undergo additional background screens and/or drug/alcohol testing for customer credentialing. Applicants must be fully vaccinated for COVID-19, including a booster if eligible, unless a religious or medical accommodation is requested by the applicant and approved by Ecolab.

ADA Compliance

We will provide reasonable accommodation (such as a qualified sign language interpreter or other personal assistance) with our application process upon request as required to comply with applicable laws. If you have a disability and require accommodation assistance in this application process, please visit the Recruiting Support link in the footer of each page of our career website.

Our Commitment to Inclusion & Belonging

At Ecolab, we believe the best teams are inclusive. We are committed to creating a workplace where every associate can grow and achieve their best. We recruit, hire, promote, transfer, and provide opportunities for advancement based on individual qualifications and job performance. We are committed to fair and equal treatment of associates and applicants and recruit, hire, promote, transfer, and provide opportunities for advancement based on individual qualifications and job performance. In all matters affecting employment, compensation, benefits, working conditions, and opportunities for advancement, we will not discriminate against any associate or applicant for employment because of race, religion, color, creed, national origin, citizenship status, sex, sexual orientation, gender identity and expressions, genetic information, marital status, age, disability, or status as a covered veteran. In addition, we are committed to furthering the principles of Equal Employment Opportunity (EEO) through Affirmative Action (AA).