Office Administrator

Responsibilities

• Welcome visitors and ensure they are directed appropriately.
• Lead efforts to maintain a clean, organized, and welcoming office environment.
• Support corporate meetings hosted in the Charlotte office.
• Supervise and coordinate daily administrative activities, providing timely updates to executives and technical staff.
• Prepare and format technical reports, memos, and specifications.
• Manage mail distribution, office supplies, and inventory.
• Schedule meetings, arrange travel, and manage office logistics.
• Cooking and managing catering orders and meal setups.
• Oversee office equipment and vehicles; liaise with vendors for maintenance and service.
• Exercise discretion, initiative, and sound judgment in alignment with company policies.
• Handle multiple administrative tasks efficiently, anticipating needs and resolving issues proactively.
• Aid the Human Resources department with call center duties.
• Perform other duties as assigned.

  Requirements

  • A high school diploma is required, with a bachelor's degree or equivalent experience preferred.
  • A minimum of 10 years of experience in a professional environment, preferably in the A/E/C industry.
  • Must be proactive and take initiative.
  • Must be a forward thinker and can anticipate and successfully accomplish tasks in a fast-paced environment.
  • Proficient in Microsoft Office Word, Excel, PowerPoint, Outlook, Access, and Adobe Acrobat.
  • Ability to become proficient in company-based computer software programs and processes.
  • Strong interpersonal skills surrounding customer relations and supporting others are required.
  • Excellent written and oral communication skills.
  • Excellent time management and organizational skills.
  • The position requires flexibility to help the team respond to our clients' needs.
  • The successful candidate will possess a positive attitude, strong work ethic, a desire to learn and grow within the firm, and strong sense of professionalism.

  Qualifications

  • Prior to a final offer of employment, the selected candidate will be required to submit to a background screening which may include, but is not limited to, employment verification, educational and other credential verification, driving record check, criminal background check, and an investigative consumer report.