Office Administrator

About the role

The Office Administrator provides comprehensive administrative and operational support to the Denver office while supporting Office Directors firmwide.

Responsibilities

• Maintain a full-time onsite presence in the Denver office, Monday–Friday, 9:00 AM–5:00 PM.
• Greet and assist visitors, clients, and employees, ensuring a professional and welcoming reception experience.
• Serve as a key point of contact for internal staff, leadership, and external guests, supporting day-to-day office operations, meeting and event logistics, and a variety of administrative tasks.
• Support office facilities needs, including monitoring and replenishing office and kitchen supplies, accepting deliveries, coordinating maintenance, and assisting with overall workspace functionality.
• Maintain organization, cleanliness, and readiness of reception and shared office areas.
• Provide administrative support to Office Directors firmwide, including calendar coordination, meeting scheduling, and day-to-day administrative assistance.
• Manage travel arrangements and expense reporting for Office Directors.
• Cook up internal and external meetings and events, including room scheduling or off-site venues, catering and refreshments, preparation of materials, and logistical communication.
• Support internal cultural engagement initiatives, including event assistance and recognition or gifting coordination.
• Answer and direct calls on the main reception line in collaboration with other administrative team members.
• Provide cross-functional administrative support to colleagues to ensure seamless office coverage and consistent service delivery.
• Aid in special projects, tasks, and assignments in support of operational and business objectives.
• Maintain a high standard of professionalism, customer service, and confidentiality in all interactions.

Requirements

• Minimum 4 years’ administrative support experience or office coordination, preferably in architecture, design or construction industries.
• Proficiency with Microsoft Office Suite and standard office technologies; ability to quickly learn internal systems and tools.
• Strong verbal and written communication skills.
• Proven ability to manage multiple priorities, meet deadlines, and maintain attention to detail in a fast-paced environment.
• Professional demeanor with a service-oriented and proactive approach.

Qualifications

• Not specified

Skills

• Not specified

Benefits

Our benefits package includes health insurance, dental insurance, vision insurance, an employee wellness program, life and disability insurance, 401k retirement savings plan, paid holidays, and paid time off.

Pay

$56,000 - $80,000 a year

Schedule

Full-time, Monday–Friday, 9:00 AM–5:00 PM