Office Administrator

Key Accountabilities/Deliverables

• Be a welcoming point of contact for all visitors and employees.
• Must display a pleasant and supportive approach to all tasks.
• Maintains office efficiency by coordinating day-to-day operations.
• Schedules and prepares internal and building conference rooms as requested.
• Arrange for transportation as requested.
• Act as administrative assistant to the Site Leaders/Presidents performing in such areas of scheduling, travel, expense reports, and other duties as requested.
• Aid other leadership in similar tasks as requested.
• Assist as Company Phone Operator by taking shifts as needed throughout the day.
• Act as point of contact for receiving and processing incoming mail and carrier deliveries.
• Prepare outgoing mail and packages for shipping daily.
• Monitor all security access for employees and visitors.
• Enforce security procedures and maintain guest badges.
• Manage parking administration as provided in sublease for office employees and visitors.
• Oversee ordering office supplies, ordering/stocking of breakroom supplies, copier/printer issues, general office appearance, submit building repair requests, new employee set-up, update office name plates, etc.
• Work with the overall facilities team on special projects and company needs as deemed necessary.
• Participate in social committee. Available to support occasional after-hours events.
• Provide administrative support including production of memos, reports, and presentations.
• Serve as one of the fire marshals/floor wardens assigned to the office.
• Recommend changes to procedures to improve operations within the office.
• Maintain your onsite office presence 5 days per week, Monday – Friday.
• Spearhead holiday party planning and coordination.

Technical Knowledge and Understanding

• Proficient in use of Microsoft Suite.
• Phone Operator handling procedures.
• Mail procedures.

Experience

• Strong experience with Microsoft Outlook, Word, Excel, and PowerPoint.
• Strong multitasking and organizational skills.
• 5 years’ experience preferred in an administrative role supporting office leadership.

Skills

• Excellent communication skills.
• Detail oriented.

Benefits

• Competitive salary.
• Professional development and advancement opportunities.
• Medical, dental, vision, and life insurances.
• Short and long-term disability insurance.
• A Company-match of 100% of a 6% contribution 401(k) plan.
• An Employee Assistance Plan.
• Health Savings Account, Flexible Spending Account, Health Reimbursement Account, and a wellness program.