Office Administrator

About the role

Provides broad and complex administrative, project and office support to senior executives and departmental staff members.

Responsibilities

• Captures and coordinates a wide variety of larger scale meetings and events on and off site including: schedules facilities and negotiates for their use; handles logistics; develops and distributes agendas and schedules; schedules participants; acts as the main point of contact for meeting information.
• Coordinates national and international travel.
• Receives and reviews incoming mail and messages and prioritizes and forwards as appropriate.
• Prepares correspondence, agendas and presentation graphics; creates and maintains office files and databases; completes and submits expense reimbursement forms and reconciles credit card statements. Interacts with internal and external customers on a daily basis.
• Acts as an information resource in routine and unusual situations. Provides interpretation of department policies and guidelines.
• Captures and coordinates a wide variety of special projects.
• Gathers information for production of reports, org charts, administrative procedures and company guidelines.
• Creates forms, checklists and procedures to promote efficiency and consistent operations across the department or business unit.
• Leads administrative meetings and luncheons, teambuilding initiatives and communication efforts to share best practices and promote teamwork.
• Mentors new administrative assistants and provides training and work direction.

Requirements

Four to six years’ relevant experience

Additional courses after High School, or consideration of an equivalent combination of education and experience.

Qualifications

Strong knowledge of computer applications and the ability to accurately perform tasks in some or all of the following applications: Access, Excel, Word and PowerPoint.

Knowledge of the applicable areas of Celestica business in which the incumbent is located.

Ability to communicate effectively, both verbally and in writing, with a wide variety of internal and external customers.

Ability to evaluate multiple ongoing tasks and non-routine situations, determine priorities and organize work in a manner that allows for timely completion of projects.

Ability to manage a wide variety of sensitive business and employee information in a confidential manner.

Ability to present a positive, professional image of the company to a wide variety of contacts.

Ability to efficiently organize, file and retrieve hard copy and electronic information relating to the business of the work unit.

Skills

• Strong knowledge of computer applications and the ability to accurately perform tasks in some or all of the following applications: Access, Excel, Word and PowerPoint.
• Knowledge of the applicable areas of Celestica business in which the incumbent is located.
• Ability to communicate effectively, both verbally and in writing, with a wide variety of internal and external customers.
• Ability to evaluate multiple ongoing tasks and non-routine situations, determine priorities and organize work in a manner that allows for timely completion of projects.
• Ability to manage a wide variety of sensitive business and employee information in a confidential manner.
• Ability to present a positive, professional image of the company to a wide variety of contacts.
• Ability to efficiently organize, file and retrieve hard copy and electronic information relating to the business of the work unit.

Benefits

N/A

Pay

N/A

Schedule

N/A