Office Administrator

The Office Administrator at CADY is responsible for creating a welcoming and professional first impression for all visitors while ensuring the front office and common areas remain organized, stocked, and operating efficiently.

Responsibilities

• Greet and assist all visitors, guests, and vendors in a professional and friendly manner
• Answer and direct incoming calls, emails, and inquiries promptly
• Maintain the front desk and Innovation Center to ensure it is clean, organized, and presentable always
• Monitor and restock office, kitchen, and cleaning supplies; place orders as needed
• Coordinate and manage catering orders for meetings and events
• Cooker the preparation and distribution of new hire welcome kits, ensuring all materials are accurate, complete, and delivered on time
• Support office meetings by preparing conference rooms (arranging seating, cleaning whiteboards, ensuring readiness, preparing slide decks)
• Receive, sort, and distribute mail and deliveries
• Track and maintain inventory using internal systems or spreadsheets
• Partner with Facilities to ensure cleaning vendor service standards are met
• Proactively identify and address cleanliness or organizational needs across the office
• Provide administrative, scheduling, and logistical support to company leadership
• Ensure timely dissemination of internal communications
• Perform additional duties and special projects to support the office and People & Culture department

Qualifications/Skill Requirements

• Must be at least 18 years of age
• Must pass a satisfactory background check
• This is an in-person role, Monday–Friday, 8:00 AM to 5:00 PM (no hybrid option)
• Professional appearance and demeanor always
• Strong organizational skills and attention to detail
• Excellent communication and customer service skills
• Able to multitask, prioritize, and adapt in a fast-paced environment
• Self-motivated with the ability to anticipate needs and take initiative
• Comfortable providing administrative support to executives
• Comfortable working both independently and as part of a team
• Experience Proficient with technology and various software tools
• Strong communication skills with supervisors, employees, and customers
• Able to meet deadlines and solve problems efficiently
• Able to work both independently and in a team environment
• Able to demonstrate exceptional customer service skills

Physical Requirements and Work Environment

• Ability to sit and work at a computer for extended periods of time
• Ability to use a computer, keyboard, mouse, and other standard office equipment regularly
• Ability to occasionally stand, walk, bend, or reach within an office environment
• Ability to lift and move items up to 15 lbs., such as files, office supplies, or equipment
• Comfortable working in a standard indoor office setting with moderate noise levels
• Ability to communicate effectively in person, via phone, and through virtual meeting platforms