Office Administrator

About the role

We are seeking a proactive and organized Office Administrator to support our fabrication facility.

Responsibilities

• Provide support for Managers with administrative duties
• Data entry of expense reports & receipts weekly
• Directs office activities and functions to maintain efficiency and compliance with company policies
• Affords clerical and support staff with their assigned duties, particularly when more advanced, skilled, or sensitive work is required
• Prepares agendas, makes travel arrangements, and maintains calendars for senior management
• Maintains records, documentation, and files, particularly more complex or sensitive files such as employee files
• Orders and maintains office supplies and inventory for the facility
• Liaise with vendors and suppliers to ensure timely delivery of materials
• Covers telephone services, email correspondence, and mail distribution
• Maintains records, documentation, and files, particularly more complex or sensitive files such as employee files
• Coordinates maintenance and repairs for office equipment and facility needs
• Keeps common areas organized and ensures they are well-stocked and clean
• Serves as the first point of contact for visitors, ensuring a professional and friendly welcome
• Manages incoming and outgoing mail and deliveries
• Schedules and coordinates meetings, including conference room bookings
• Affords support to the management team with data entry, report preparation, and other administrative tasks as needed
• Helps with travel arrangements and accommodations for staff and guests when required
• Affords assistance in organizing company events, meetings, and training sessions
• Handles special projects or additional administrative tasks as assigned by management

Qualifications

• High school diploma required
• 3+ years’ experience in an office setting
• Knowledge of administrative and clerical procedures
• Knowledge of computers and relevant software applications
• Knowledge of customer service principles and practices
• Keyboard skills
• Verbal and written communication skills
• Professional personal presentation
• Customer service orientation
• Information management
• Organizing and planning
• Attention to detail, organizational skills