Office Administrator

ArchKey is one of the nation’s largest privately held specialty trade installation and integrated facility service companies. We are a leader in designing, building, and maintaining electrical, technologies, and specialty systems. We’re the POWER behind making the improbable possible. We’re electrifying the nation, energizing the future and bringing communities to life like never before. This position is based out of our Plymouth, MN office.

About the Role

Leads development and implementation of office-wide operational processes and best practices to improve efficiency, reduce costs, and support business goals. Exercises independent judgment in managing complex office logistics and solving operational problems. Establishes and maintains business organization and assists with a full range of administrative duties, including document preparations, ordering office supplies, and office furniture. Manages general business expenses. Monitors, orders, and maintains kitchen supplies, and makes coffee in the breakroom. Arrange food ordering and delivery for meetings and special events. Monitors public printers throughout the building and works with IT to have service performed in a timely manner. Orders sufficient paper and toner for all copy machines. Owns and manages office supplies, including vendor negotiations and authorization of expenditures within defined limits. May assist leaders with expense submissions. Promotes cross-functional collaboration and may engage in and execute regional corporate events, manage logistics, order items, and communicate with participants. Acts as a strategic liaison between senior leadership and cross-functional teams to ensure alignment of administrative operations with department and company goals. Works with business leaders to prepare presentation materials and manage logistics for both internal and external meetings. Works with sales team members across the business to prepare materials for project interviews. Attend leadership team meetings, as required, facilitates the agenda, and takes ownership of document management. Supports business leaders with agenda development for strategic planning sessions, as required; generates itineraries for leadership trips, arranges travel, and confirms any reservations needed. Participates in and contributes to AK/PEC event planning as the representative for the Technologies team. Also participates as a member of the ArchKey Engagement Committee, working to ensure that the Plymouth MN office participates in ArchKey-wide engagement events. Prepares drafts of communication for business leaders, as needed, and sends communications to the broader businesses. Owns the maintenance of regular business documentation. Able to anticipate the needs of the business and proactively work with business leaders to achieve business objectives.

Responsibilities

• Leads development and implementation of office-wide operational processes and best practices to improve efficiency, reduce costs, and support business goals.
• Exercises independent judgment in managing complex office logistics and solving operational problems.
• Establishes and maintains business organization and assists with a full range of administrative duties, including document preparations, ordering office supplies, and office furniture.
• Manages general business expenses.
• Maintains kitchen supplies and makes coffee in the breakroom.
• Arranges food ordering and delivery for meetings and special events.
• Maintains public printers and works with IT to perform necessary services.
• Orders paper and toner for copy machines.
• Owns and manages office supplies, including vendor negotiations and expenditure authorization.
• Assists leaders with expense submissions.
• Promotes cross-functional collaboration and engages in regional corporate events.
• Acts as a strategic liaison between senior leadership and cross-functional teams.
• Works with business leaders to prepare presentation materials and manage logistics for meetings.
• Works with sales team members to prepare materials for project interviews.
• Attends leadership team meetings, facilitates the agenda, and takes ownership of document management.
• Supports business leaders with agenda development for strategic planning sessions and arranges travel and reservations.
• Participates in and contributes to AK/PEC event planning as the representative for the Technologies team.
• Participates as a member of the ArchKey Engagement Committee.
• Prepares drafts of communication for business leaders and sends communications to the broader businesses.
• Owes the maintenance of regular business documentation.
• Able to anticipate the needs of the business and proactively work with business leaders to achieve business objectives.

Requirements

• Associate degree or equivalent work experience in business or a related field.
• Minimum 3-5 years of administrative support experience.
• Expertise in Microsoft Office software applications.
• Demonstrated ability to diagnose problems with critical thinking skills and detail orientation, as well as to drive appropriate solutions with self-initiative and sensitivity.
• Demonstrated strong mathematical skills.
• Superior listening, collaboration, teamwork, organizational, time management, and interpersonal skills.
• Strong relationship-building skills.
• Excellent customer service, facilitation, conflict management skills, and ability to teach, coach, and mentor others.
• Demonstrated a high level of professionalism, integrity, and dependability.
• Ability to work with and facilitate diverse work teams.
• Exceptional verbal and written communication skills, including high-quality documentation and report preparation.
• Strong telephone communication skills.
• Ability to manage workflow and meet deadlines in a fast-paced environment with multiple and sometimes changing priorities independently and effectively.
• Strong process orientation.

Qualifications

• Minimum qualifications include an associate degree or equivalent work experience in business or a related field.
• Minimum 3-5 years of administrative support experience.
• Expertise in Microsoft Office software applications.
• Demonstrated ability to diagnose problems with critical thinking skills and detail orientation, as well as to drive appropriate solutions with self-initiative and sensitivity.
• Demonstrated strong mathematical skills.
• Superior listening, collaboration, teamwork, organizational, time management, and interpersonal skills.
• Strong relationship-building skills.
• Excellent customer service, facilitation, conflict management skills, and ability to teach, coach, and mentor others.
• Demonstrated a high level of professionalism, integrity, and dependability.
• Ability to work with and facilitate diverse work teams.
• Exceptional verbal and written communication skills, including high-quality documentation and report preparation.
• Strong telephone communication skills.
• Ability to manage workflow and meet deadlines in a fast-paced environment with multiple and sometimes changing priorities independently and effectively.
• Strong process orientation.

Skills

• Microsoft Office Suite proficiency.
• Problem-solving and critical thinking skills.
• Mathematical acumen.
• Collaborative and team-oriented approach.
• Customer service and facilitation skills.
• Effective communication and writing skills.
• Telecommunication and scheduling abilities.
• Workflow management and deadline adherence.
• Process orientation and efficiency improvement.

Benefits

• Competitive health insurance options (medical, dental, and vision).
• A robust 401(k) retirement savings plan with employer match.
• Paid time off and holidays.
• Access to wellness programs.
• Professional development opportunities.
• Tuition reimbursement.
• Employee assistance programs.

Pay

$58,700 - $71,700 annually, based on experience and qualifications.

Schedule

Monday through Friday. Occasional evening and weekend work may be required as job duties demand. Travel to ArchKey offices nationwide is required as needed.